People Information Systems & Analytics Manager - Pleasanton, CA

Calyxo • Pleasanton, CA

6d • $135,000 - $155,000 • Hybrid

About The Position

The People Information Systems & Analytics Manager will own configuration, integrations, data integrity, reporting, and user enablement across Calyxo’s People technology stack. In addition to ensuring reliable day-to-day operations, this role drives a robust "People Analytics" capability: designing reconciled datasets across systems, building executive-ready dashboards and automated refreshes, developing forecasting and scenario models and establishing data-quality rules and governance. The People Information Systems & Analytics Manager translates business needs into scalable system solutions, leads change management to drive adoption, and communicates clear, insight-rich narratives that inform decisions for HR, Finance, and business leaders. This is a hybrid position located in the Pleasanton, CA. We are also open to fully remote option in the west coast for the right candidate.

Requirements

• Bachelor’s degree in Human Resources, Information Systems, Data Analytics, Business Administration, or related field required; HR/HRIS certifications preferred.
• 8+ years in HRIS/People Systems roles, preferably in high-growth, regulated environments.
• Hands-on configuration and administration experience with HiBob, Greenhouse, Paylocity, plus integration exposure to bSwift and Cocoon.
• Advanced Excel skills; comfort with structured data and report automation.
• Clear written/verbal communication; ability to translate technical concepts for non-technical users.
• High attention to detail, strong problem-solving, and project management skills.
• Experience working in a fast-paced, high-growth company with evolving business needs.
• Full-time employment
• Must be able to sit for up to 8 hours/day
• Compliance with relevant county, state, and Federal rules regarding vaccinations.

Responsibilities

• Serve as the primary administrator for our HR tech stacks, including configuration, user permissions, organizational structures, and master data.
• Maintain seamless data flows between tech stacks, partnering with IT and vendors to design, test, deploy, and monitor integrations.
• Manage release notes and system upgrades; plan sandbox testing, user acceptance, and production cutovers with appropriate compliance controls.
• Own HRIS incident triage and resolution, documenting root cause, permanent fixes, and preventive controls; maintain SOPs and configuration documentation.
• Audit and reconcile People data (e.g., demographics, compensation, benefits, employment status) to ensure accuracy and completeness across systems.
• Ensure HR data practices and system configurations meet policy, privacy, and audit requirements.
• Support internal/external audits with evidence and remediation plans.
• Partner with Benefits and Payroll to validate ACA-related deduction codes, eligibility data, and pay/benefit impacts.
• Translate business requirements into system solutions that simplify and scale People processes (onboarding, promotions/transfers, merit cycles, leaves, offboarding).
• Lead automation initiatives using platform capabilities (e.g., HiBob workflows, Greenhouse automation, Paylocity feeds) to reduce manual work and error risk.
• Drive change management for new features and integrations—create rollout plans, communications, job aids, and training that ensure strong adoption.
• Design and maintain People analytics datasets combining sources across HR tech stacks to deliver trusted, reconciled metrics.
• Build executive-ready dashboards (headcount, attrition, hiring funnel, offer acceptance, compensation trends, benefit enrollment/utilization, leave impact) and automate refresh cycles.
• Develop forecasting and scenario models to support workforce planning, merit cycles, and benefits affordability analyses (e.g., ACA safe harbor checks, premium contributions).
• Establish data quality rules and monitoring for critical fields (employee status, job/level, compensation, deduction codes, eligibility) with alerting and remediation playbooks.
• Partner with Finance and People leadership to align KPI definitions and metadata; publish data dictionaries and governance standards for cross-functional use.
• Perform root-cause analyses on discrepancies between systems (e.g., HRIS vs payroll vs benefits) and drive corrective actions across owners and vendors.
• Drive ad hoc insights using advanced Excel and BI tooling; translate findings into clear narratives and recommendations for leaders and business partners.
• Provide expert user support and training to HR team members and managers; maintain a searchable library of guides and knowledge articles.
• Manage vendor relationships (SLAs, release roadmaps, issue escalation) to meet business needs.

Benefits

• A competitive base salary range of $135,000 - $155,000 and variable incentive plan
• Stock options – ownership and a stake in growing a mission-driven company
• Employee benefits package that includes 401(k), healthcare insurance and paid vacation

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 11-50 employees