People & Culture Seasonal Associate

After School Matters • Chicago, IL

208d • $20

About The Position

The Seasonal People and Culture (P&C) Associate will support the After School Matters' People and Culture (P&C) department with a variety of essential administrative tasks. Through job shadowing, the P&C Associate will be able to gain insight and provide feedback on processes and provide recommendations for improvements. This P&C Associate will support the P&C Director and P&C Partner with daily PC operations such as onboarding, compliance, data tracking, and reporting. The Associate will also have the opportunity to assist with conducting research on pertinent topics to help the department continue to promote a positive, engaging, and inclusive work environment. We are only seeking summer seasonal support. During the summer, the Associate will focus on pre and post program activities, such as document preparation, data-entry, I9 processing and verification, event set-up and breakdown, and other functions.

Requirements

• Proficiency in Microsoft Office (Excel, Word, Outlook) is required.
• Experience with analyzing data and creating reports using Microsoft Excel is required.
• Excellent oral and written communication skills.
• Commitment to providing respectful and empathetic customer service.
• Keen eye for detail.
• Ability to work with diverse groups of individuals.
• Personable team player.
• Ability to work independently and in a collaborative setting.
• Experience using ADP Workforce Now, CitySpan, and E-verify is a plus.
• Problem-solving skills.
• Comfortable problem-solving in fast-paced environment and high volume requests.

Nice To Haves

• Interest in exploring various domains of Human Resources (People and Culture) by mastering key administrative tasks.

Responsibilities

• Process and review the completion and verification of Form I-9 for new hires, including verifying identity and employment authorization documents.
• Maintain, organize, and secure filing systems for I-9 forms in accordance with federal regulations.
• Assist with responding to inquiries regarding Smart Sheet and Contact Us form.
• Assist with entering data in Cityspan and E-verify to ensure completion of employment eligibility.
• Prepare, set up, and clean up for the I-9 verification document collections.
• Perform general administrative tasks including filing documents, sending out reminders, preparing and sending notices to staff and/or new hires.
• Develop constructive and cooperative working relationships with staff and others, and maintain them over time.

Benefits

• $20 / hour compensation.

What This Job Offers

• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED