People & Culture Generalist (Talent & Office Operations)

American Innovations LTD•Austin, TX

6d•Onsite

About The Position

At American Innovations, we protect people and the environment by delivering proven compliance solutions to oil and gas professionals—from the field to the office. With more than 30 years of experience, we provide innovative hardware, software, and professional services that enable efficient data collection, reporting, and analysis—backed by relentless customer service. Behind every great company is a strong People & Culture team — and that’s where you come in. The People & Culture Generalist plays a highly visible and high-impact role across recruiting, onboarding, compliance, and workplace operations. You’ll serve as: The first impression for candidates A key partner to hiring managers A steward of compliance and documentation A driver of smooth onboarding experiences The heartbeat behind a welcoming and organized workplace This role is ideal for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and takes pride in creating structure, clarity, and positive experiences.

Requirements

2+ years of experience in HR, People Operations, Recruiting Coordination, or Office Operations
Experience supporting recruiting workflows and interview coordination
Experience managing onboarding administration
Proficiency with HRIS/ATS systems (Paylocity preferred) and Microsoft O365
Strong organizational skills and ability to manage competing priorities
Excellent written and verbal communication
High level of discretion and confidentiality
Ability to work fully onsite

Nice To Haves

Associate’s or Bachelor’s degree in HR, Business, or related field
Experience in a hybrid HR/Office Operations role
Familiarity with AI tools and automation platforms

Responsibilities

Post and manage open roles in Paylocity ATS
Lead hiring intake meetings with managers to clarify must-haves, screening criteria, and next steps
Conduct resume reviews and phone pre-screens
Coordinate interviews and candidate communications
Maintain organized recruiting documentation
Ensure a professional, timely, and positive candidate experience
Maintain office readiness and daily workplace operations
Manage supplies, inventory levels, and vendor coordination
Oversee coffee and refreshment program
Coordinate team meals and catering logistics
Ensure conference rooms are clean, stocked, and meeting-ready
Support company-wide events such as AI World
Maintain employee files and documentation in Paylocity
Own pre-employment workflow
Ensure documents are completed and filed accurately
Coordinate Day 1 logistics and new hire communications