People & Culture Coordinator

Los Angeles Philharmonic Association•Los Angeles, CA

19h•Onsite

About The Position

The People & Culture (P&C) team is currently recruiting for three (3) People & Culture Coordinators. Each role has varied schedules and responsibilities – please indicate your position preference in your cover letter. Position Summary – People & Culture Coordinator #1: Departments Supported: Hollywood Bowl and The Ford Operations. Schedule: During the Hollywood Bowl and The Ford summer season, this position will be required to work a Wednesday – Sunday schedule with on-site evening support Friday – Sunday. For a portion of the off-season, this position will work hybrid during regular business hours Monday – Friday. Summary: The P&C Coordinator, reporting to the People & Culture Business Partner, is a dynamic role based at the Hollywood Bowl providing administrative support for the P&C team. This position will assist with seasonal hiring, onboarding, offboarding, employee record management, and general P&C related projects. Position Summary – People & Culture Coordinator #2: Departments Supported: Orchestra, Production, Programming, Learning. Schedule: This position will require primarily work during weekdays during core business hours. Due to the nature of the departments this position supports, occasional weekend and evening work may be required, though infrequent. This role will support all four LA Phil venues but will primarily be based on-site at Walt Disney Concert Hall. Summary: The P&C Coordinator, reporting to the Sr. P&C Business Partner, supports all hiring, onboarding, offboarding, and compliance activity for the assigned departments. Position Summary – People & Culture Coordinator #3: Departments Supported: Community and Government Engagement, Finance/IT, Legal, Marketing, Philanthropy, Office Services. Schedule: This position will require primarily work during weekdays during core business hours. Due to the nature of the departments this position supports, occasional weekend and evening work may be required, though infrequent. This role will support all four LA Phil venues but will primarily be based on-site at Walt Disney Concert Hall. Summary: The P&C Coordinator, reporting to the Sr. P&C Business Partner, supports all hiring, onboarding, offboarding, and compliance activity for the assigned departments.

Requirements

Minimum 1-3 years of People & Culture/HR experience required
Ability to flex working hours between 20 – 40, primarily in person, as required by assignments
Must be available to work nights and weekends on-site during the Hollywood Bowl and The Ford season (P&C Coordinator #1, occasionally P&C Coordinator #2 and #3)
Computer literacy and proficiency with Microsoft365, external job posting sites, and internet-based research and reporting, etc.)
Ability to build and maintain strong relationships
Excellent verbal and written communication skills
Excellent attention to detail, time management, and organizational skills
Demonstrated proactive self-starter and ability to execute projects
Ability to manage multiple projects at the same time
Demonstrated ability to represent the Association and its employee policies in a professional manner
Dedication and commitment to engage in and promote equity, diversity, and inclusion within the staff, vendors, and within interactions with the surrounding community is a must

Nice To Haves

Experience with Dayforce, Monday.com, and Slack a plus; with an emphasis on attention to detail to ensure employee records are correct
Spanish speaking fluency highly preferred

Responsibilities

Update and maintain current job descriptions in P&C folder
Post jobs in HRIS and other external websites
Assist with candidate screening
Initiate and track background checks and draft pre-adverse/adverse action letters if necessary
Draft and process offer letters and onboarding documents to new/re-hires
Coordinate/assist with seasonal on-site paperwork sessions and non-seasonal onboarding sessions
Coordinate and track the mandatory Form I-9 completion, anti-harassment and workplace violence trainings for all employees and supervisors in an accurate and timely manner
Track the completion of arbitration agreements and work permits for minors (currently using Monday.com)
Coordinate IT onboarding and offboarding where necessary
Assist in issuing last day documents to employees as required by law and the collection of LA Phil assets
Process accurate data entry to maintain employee records including but not limited to employee status, compensation, benefits, personal information, etc.
Conduct on-site preliminary intake conversations for employee relations and workers compensation incident reports, especially during the Hollywood Bowl and The Ford season
Report incidents to the workers comp insurance carrier as needed in collaboration with the Benefits Manager
Assist the P&C team on required information for Affordable Care Act (ACA) compliance
Support employees in accessing and navigating the HRIS system
Assist in the annual updating of compliance posters at various locations
Update EEO information in HRIS for required reporting
Research various P&C topics, execute various projects and pull reports as assigned by the P&C team
Desire to remain and grow in this role as part-time employee for at least 18 months
Other duties as assigned