People Coordinator

Toyota Research Institute • Los Altos, CA

11d • $88,000 - $121,000

About The Position

At Toyota Research Institute (TRI), we’re on a mission to improve the quality of human life. We’re developing new tools and capabilities to amplify the human experience. To lead this transformative shift in mobility, we’ve built a world-class team advancing the state of the art in AI, robotics, driving, and material sciences.

The Team
The People team at TRI plays a critical role in supporting this mission. We partner across the organization to ensure that our people programs enable innovation, inclusion, and impact. We're a collaborative, curious, and values-driven group that’s passionate about making TRI an exceptional place to work.

As a People Coordinator, you will support our mission-driven, research-oriented organization. This role plays a key role in supporting the day-to-day operations of the People Team. This position ensures HR processes are executed accurately and on time across onboarding, offboarding, compliance documentation, and employee record management. Working closely with managers and cross-functional partners, the People Coordinator helps maintain organized systems, supports a positive employee experience, and ensures established People Operations processes run smoothly and efficiently.

This role reports to the Manager, People Operations.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent experience.
• 1–3 years of experience providing HR administrative support.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Working knowledge of Google Workspace and Microsoft Office.
• Ability to handle sensitive information with professionalism and maintain confidentiality.
• Proven ability to manage multiple tasks with accuracy and efficiency.

Nice To Haves

• Experience navigating and utilizing Workday systems is a plus.
• Knowledge of background check review processes and employment screening procedures.

Responsibilities

• Maintain accurate and audit-ready employee records and HR documentation across all systems (including HRIS), ensuring compliance with I-9, immigration, and recordkeeping requirements.
• Support compliance initiatives, including labor law postings, policy updates, audits, reporting, and coordination with Facilities to meet regulatory standards at HQ and Cambridge.
• Manage end-to-end onboarding for employees, including orientation coordination, I-9 verification, system setup, and benefits enrollment.
• Oversee contractor, intern, and research fellow lifecycle processes, including onboarding, offboarding, end-date monitoring, renewals, and compliant documentation.
• Coordinate operational logistics such as IT and Facilities support requests, meeting and event setup, lease-car arrangements, and physical mail distribution.
• Maintain shared HR resources, guides, documentation libraries, and the organizational chart to ensure accuracy and accessibility.
• Support employee engagement initiatives, company events, open enrollment, and wellness programs while responding to employee inquiries via HR communication channels.
• Partner with Payroll to ensure timely processing by following up on outstanding timesheets and related documentation.
• Contribute to cross-functional and ad hoc People Team projects as needed.

Benefits

• medical
• dental
• vision insurance
• 401(k) eligibility
• paid time off benefits (including vacation, sick time, and parental leave)
• annual cash bonus structure

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level