People and Culture Benefits Administrator

The DarkStar Group•Tysons, VA

3d•Hybrid

About The Position

Why Choose GRVTY GRVTY started with a simple, American idea: we do things not because they are easy but because they are hard. GRVTY exists to answer challenges. We do it for customers in defense, intelligence, homeland security—anyone whose job it is to advance America’s strategic position. The size of the challenge we face demands new skills, new backgrounds, and new thinking. That’s what we’re here to deliver. And when you work shoulder to shoulder with brilliant people tackling the most high-stakes challenges, it’s invigorating. Our culture is built on collaboration, mission-focused innovation, and a commitment to excellence, where every challenge we answer opens the door to a new possibility. The toughest national security challenges demand vision and ingenuity, not just resources. We deliver mission and technical expertise to outpace our adversaries. We’re purpose-built to tackle the most entrenched, systemic national security issues around the world. We partner with our customers to help them overcome challenges in every corner of technology and defense—including the ones still being explored. Our growing capabilities create complementary advantages, giving on-the-ground operations the edge they need to succeed. We muster everything we have to answer every challenge presented, every day of our lives. At GRVTY we believe that when our employees thrive, our company thrives. That’s why we offer a comprehensive and competitive benefits package designed to support your well-being, growth, and work-life balance. About the Role The Benefits Administrator is a key member of GRVTY’s People & Culture team, responsible for the day-to-day administration, optimization, and strategic support of the company’s health and welfare benefits programs. This role ensures that benefit offerings are competitive, compliant, and aligned with GRVTY’s people-first culture and business objectives. This position requires hands-on benefits administration experience, strong ADP expertise, and the ability to manage carrier relationships, file feeds, and complex data with precision. The Benefits Administrator will report to a Senior Manager, People & Culture, and partner closely with People Business Partners, Payroll, Finance, and external vendors to deliver an exceptional employee experience. This role will also play a critical part in mergers and acquisitions, supporting benefits integration and ensuring smooth transitions for employees joining GRVTY through growth and acquisition.

Requirements

Minimum of 5 years of benefits administration experience
Strong experience with ADP Workforce Now required
Strong working knowledge of ERISA, HIPAA, ACA, COBRA, and related regulations
Advanced Excel and data analysis skills
Proven experience with vendor management, billing reconciliation, and benefits operations
Excellent written and verbal communication skills
Strong organizational, analytical, and problem-solving abilities
Ability to thrive in a fast-paced, collaborative environment
Passion for improving employee experience through process optimization and innovation

Nice To Haves

Experience supporting M&A benefits integration preferred
Experience managing benefits in a multi-state and/or global environment preferred
CEBS, PHR, SPHR, or similar certification preferred

Responsibilities

Administer and support GRVTY’s health and welfare benefit programs, ensuring compliance with applicable federal, state, and local regulations.
Support the development and execution of benefits strategies that balance employee needs, market competitiveness, and cost efficiency.
Maintain accurate benefits data across ADP Workforce Now and carrier systems.
Serve as the primary point of contact for employee benefits questions, issues, and escalations, providing timely, accurate, and empathetic support.
Process benefit enrollments, qualifying life events (QLEs), and coverage changes in ADP Workforce Now with a high degree of accuracy.
Develop and deliver clear benefits communications, including guides, FAQs, presentations, and employee education materials.
Support benefits integration efforts during mergers and acquisitions in partnership with People & Culture, Payroll, and Finance.
Conduct benefit plan comparisons, support compliance alignment, coordinate enrollment transitions, and assist employees through onboarding and plan migration.
Review and reconcile monthly benefits invoices against ADP enrollments and carrier records to ensure accuracy and timely payment.
Investigate and resolve billing discrepancies with vendors and internal partners.
Review payroll benefit deductions to confirm alignment with carrier invoices.
Ensure benefits programs comply with ERISA, HIPAA, ACA, COBRA, and applicable tax and regulatory requirements.
Stay current on regulatory changes and support updates to programs, processes, and communications as needed.
Support relationships with benefits vendors, brokers, and third-party administrators.
Monitor service levels, issue resolution, and overall vendor performance.
Support annual open enrollment and ongoing benefits administration activities.
Analyze benefits utilization, costs, and employee feedback to identify trends and improvement opportunities.
Prepare reporting and insights to support decision-making and continuous improvement.
Assist with the development and promotion of wellness initiatives supporting physical, mental, and financial well-being.
Partner closely with Compensation, People Business Partners, Payroll, and Finance to ensure data accuracy and seamless benefits operations.
Identify opportunities to automate processes, improve workflows, and enhance the overall employee benefits experience.