Pediatric Readiness Coordinator - Hybrid, Indianapolis

aFit Staffing • Indianapolis, IN

20h • Hybrid

About The Position

The Pediatric Readiness Coordinator serves as a Project Manager within the Indiana Department of Health’s Division of Emergency Preparedness, leading the execution of Initiative 4: Growing Pediatric and Obstetric Readiness in Rural Emergency Departments. This role is central to improving emergency care capacity for children and obstetric patients across rural communities. You will manage a complex, multi-partner initiative that brings together state agencies, rural hospitals, EMS providers, and healthcare coalitions. The role combines strategic project leadership with hands-on coordination, ensuring that training, equipment deployment, technical assistance, and readiness efforts are implemented consistently and effectively across the state. This position is ideal for a senior project manager who can navigate healthcare and public health systems, align diverse stakeholders, and drive measurable improvements in emergency preparedness and patient outcomes.

Requirements

• Experience in senior project management within public health, emergency preparedness, hospital/EMS operations, or maternal and child health Required 5 years
• Experience with state health department operations, grants management, and coordination with healthcare coalitions, hospitals, and EMS systems Required 5 years
• Knowledge of public health systems, functions, and infrastructure Required 5 years
• Ability to manage multiple projects independently and in team environments while meeting deadlines Required 5 years
• Ability to analyze programs and translate findings into actionable strategies and outcomes Required 5 years
• Ability to build and maintain effective relationships with stakeholders across agencies and organizations Required 5 years
• Strong written and verbal communication skills Required
• Proficiency with Microsoft Office and virtual collaboration tools Required
• Ability to develop and maintain collaborative networks Required

Nice To Haves

• Experience in hospital emergency department settings or RN licensure Highly Desired

Responsibilities

• Program Leadership & Project Management
• Lead end-to-end execution of a high-impact statewide initiative.
• Manage full lifecycle project delivery, including workplans, timelines, milestones, and risk management
• Track deliverables and ensure alignment with RHTP and GROW grant requirements
• Maintain visibility into program progress and proactively address risks and barriers
• Support development of standardized tools, templates, and implementation frameworks
• Statewide Coordination & Implementation
• Align partners and activities to ensure consistent execution across regions.
• Coordinate across IDOH, FSSA, IDHS, EMSC, healthcare coalitions, hospitals, and EMS agencies
• Synchronize activities supporting pediatric and obstetric readiness in rural emergency departments
• Support planning and execution of needs assessments, training, equipment deployment, and technical assistance
• Ensure alignment with broader emergency preparedness and healthcare system initiatives
• Stakeholder Engagement & Communication
• Build strong connections across a diverse network of partners.
• Serve as a primary point of contact for Initiative 4 implementation
• Facilitate stakeholder meetings, workgroups, and cross-agency collaboration
• Coordinate communication across Emergency Care Coordinators, perinatal centers, EMS, and hospital partners
• Support outreach and education efforts to increase awareness and participation
• Data, Reporting & Performance Tracking
• Ensure program performance is measurable, transparent, and actionable.
• Track key performance metrics such as training completion, equipment deployment, and readiness indicators
• Prepare reports, dashboards, and summaries for leadership and grant stakeholders
• Support state and federal reporting requirements, including documentation and narrative updates
• Use data insights to inform quality improvement and program adjustments
• Grant Compliance & Operational Support
• Maintain strong program integrity and readiness for oversight.
• Ensure compliance with state and federal grant requirements
• Maintain audit-ready documentation and standardized reporting practices
• Support coordination of deliverables aligned with grant timelines and expectations

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees