PCard Coordinator

USM, Inc.•Norristown, PA

1d•Onsite

About The Position

We specialize in providing non-core, mission critical facilities maintenance and management services to large organizations with geographically dispersed properties in various industries such as retail, restaurants, banking, telecommunications, and others with multi-location business operations. Job Summary The Purchasing Card Coordinator works in a small team to validate purchases for each of the company’s Purchasing Card holders ensuring all proper documentation and rules regarding purchases are followed. This individual will process card limit and merchant exceptions for those cards in accordance to the approval authority matrix, identify and resolve fraudulent charges and post statements for payment and billing. The ideal candidate is detail oriented, organized and can meet hard deadlines in a high volume, fast paced environment. This individual will readily follow established processes while having the ability to look for and present procedure improvements. Strong Excel skills are a must.

Requirements

Four-year college degree in Business Administration, Accounting, or equivalent combination of experience and acquired skills.
Two years of Accounts Payable, Accounting or Auditing experience preferred
Proficiency in Microsoft Suite of products; particularly Microsoft Excel.
Excellent oral and written communication skills.
Ability to work in a fast-paced environment.
Ability to work independently and with a team.

Nice To Haves

Bilingual skills (English/Spanish) preferred.

Responsibilities

Reviews and analyzes receipts to match bank statements for validation of all Purchasing Card monthly statements.
Post weekly/monthly statements to the appropriate accounts for billing and payment.
Evaluates and processes exceptions related to Purchasing Card Limit, Purchasing Card Single Spend Limit and Merchant Codes assigned to the cards while maintaining an accurate Purchasing Card Log.
Communicates with Purchasing Card holders to help them understand and provide accurate and appropriate documentation in a timely manner.
Helps to identify and resolve fraudulent purchases.
Understands and applies appropriate decisions based on the Purchasing Card Authority Matrix.
Responsible for setting up new Purchasing Card accounts in the bank system and maintaining proper documentation related to the new card holder accounts.
Participates in audit reviews, projects and training efforts on behalf of the Purchasing Card Team as required.
Works closely with internal and external groups as required.