Title

Barnes & Noble, Inc.•Westbury, NY

57d•$80,000 - $90,000

About The Position

The Payroll Tax Analyst is responsible for the control and balance of all payroll tax filings, troubleshooting tax issues and inquiries, monitoring state unemployment rates, and providing support to all internal departments regarding payroll tax inquiries. In addition, the Analyst will process payroll, report and analyze payroll activity, reconcile any discrepancies and support year end processing. The Analyst will take part in system upgrades or changes related to payroll and recommend process improvements. An employee in this position can expect an annual starting rate between $80,000 - $90,000 depending on experience, seniority, geographic locations, and other factors permitted by law.

Requirements

College degree plus a minimum of 3 - 5 years of experience within the payroll function, or the equivalent years of experience is required
Thorough knowledge of multi-state tax reporting and filing procedures & deadlines
Thorough knowledge of multi-state payroll law and ability to resolve issues at the employee level
Ability to analyze and critically review payroll issues and processes
Excellent verbal and written communication skills, and organizational skills
Strong attention to detail and commitment to accuracy
Proficiency in Excel
Excellent organizational skills; ability to prioritize and meet deadlines
Ability to maintain confidentiality and handle sensitive information

Nice To Haves

Experience with PeopleSoft and MasterTax a plus

Responsibilities

Control and balance payroll tax filings
Prepare payroll tax wire transfers and check requests and balance all federal, state and local taxes to the year to date figures. Maintain tax spreadsheets in order to ensure accurate and timely submission of the quarterly and annual tax reconciliations
Complete and remit state quarterly and annual tax withholding reconciliation schedules
Review weekly tax withholding report and tax error report for possible tax set-up discrepancies and make appropriate corrections to employee tax records
Assist the Payroll Manager in testing and reviewing PeopleSoft tax upgrades
Upgrade state tax remittance from a manual check process to an electronic wire transfer process in coordination with the Cash Management department
Prepare, reconcile and file payroll taxes including year-end tax reporting
Prepare the quarterly and annual states' tax withholding reconciliation returns. Confirm the payments remitted to the tax reports
Prepare a check request if additional remittance is required. Compose correspondence if a tax refund is due
Prepare the states' annual employee wage reporting return for all 5 corporations
Reconcile states' taxable gross and tax withheld to the tax report and remittance schedule.
Process PeopleSoft's annual state sqr for the wage detail online. Prepare the information, including the states' specific requirements for receipt
Troubleshoot tax inquiries and issues
Investigate, resolve and respond to all tax agency inquiries
Update the online Tax Filing User Manual
Research Corporate Tax Department inquiries and provide documentation and schedules for tax audits.
Review daily Default Tax Report and correct changes
Monitor state unemployment rates
Review all state unemployment rates and, in coordination with our Unemployment Administrator, make recommendations for the establishment of a "merge" account or a voluntary contribution to achieve a favorable rate
Maintain state unemployment rates in PeopleSoft
Liaison with internal departments regarding payroll tax inquiries
Contact local tax agencies as new stores open to ensure proper withholding of the various city, county and school district taxes
Process and analyze payroll data for accuracy, completeness, and compliance with company policies and legal regulations.
Ensure timely and accurate payroll transactions including salaries, benefits, bonuses, taxes and deductions.
Reconcile payroll accounts to ensure accuracy and identify discrepancies.
Prepare reports on payroll activity, analyze payroll data, and identify areas for improvement.
Support Year End Processing; ensure accuracy of W2s and process any necessary W2 corrections.
Participate in system upgrades or changes related to payroll and recommend process improvements.