(25-26) CL101780 Payroll Support Specialist @ Fiscal Services Department

Hemet Unified School District - L.A.•Hemet, CA

35d•Onsite

About The Position

PAYROLL SUPPORT SPECIALIST JOB SUMMARY Under direction the Director Fiscal Services to perform varied and increasingly responsible involved fiscal transactions such as accounts payable, payroll, budget, and receivable, records and reports; perform essential job duties and responsibilities and do other related work as may be required. ESSENTIAL JOB DUTIES AND RESPONSIBILITIES Gather, assemble, tabulate, proof, extend, verify, balance, summarize and post fiscal and related data; Audit and adjust source documents, budget appropriations and similar statistical data; Check and code data according to prescribed procedures; Assist with the preparation of regular and special fiscal and tax reports; Assist with the preparation of the budget; make mathematical computations; file documents, reports and records; answer questions and provide information; Organize, prepare, and maintain all payroll record information for classified and certificated personnel, prepares payroll input data for county processing and receives county printouts; Check printouts and advises county of amendments, changes or corrections; Receive and process appropriate documents authorizing employment or termination, changes of status, tax, and insurance deductions, leaves and overtime; Maintain central records on attendance, leaves, comp time, seniority hours, and deductions; Process and distribute payroll warrants and W-2 forms; Use a variety of office machines and computers including the use of a calculator and computer; Perform other related work as may be required.

Requirements

Knowledge of: Methods and practices of financial record keeping
Knowledge of: Budget and principles of accounting
Knowledge of: Modern office methods and procedures
Knowledge of: Basic mathematical, ledger, statistical procedures
Knowledge of: Filing and office clerical activities
Knowledge of: Operation of calculator, computers, and other standard office equipment.
Ability to: Perform financial clerical work of above average difficulty
Ability to: Make arithmetical calculations with speed and accuracy
Ability to: Organize tasks, set priorities and meet deadlines
Ability to: Manage multiple task
Ability to: Make independent decisions
Ability to: Type at a rate sufficient to effectively perform the typing duties required of the position
Ability to: Requires ability to use "ten-key" by touch
Ability to: Learn and utilize new and current technologies
Ability to: Operate office equipment such as calculators, computers and typewriter
Ability to: Interpret and resolve problems occurring in the natural flow of work
Ability to: Audit and tabulate, balance, reconcile and extend data
Ability to: Understand and carry out oral and written direction
Ability to: Establish and maintain effective working relationships with those contacted in the course of work.
Equivalent to graduation from high school, and possession of the knowledge and abilities listed above.
Four (4) years of increasingly responsible experience in office clerical work involving increasingly responsible experience in account, financial, or statistical records maintenance.
If driving a vehicle is required in the course of work, operator must possess a valid California Driver's License and maintain possession of such license during the course of employment; have an acceptable driving record; and must be insurable at standard rates by the District's insurance carrier and maintain such insurability.

Responsibilities

Gather, assemble, tabulate, proof, extend, verify, balance, summarize and post fiscal and related data
Audit and adjust source documents, budget appropriations and similar statistical data
Check and code data according to prescribed procedures
Assist with the preparation of regular and special fiscal and tax reports
Assist with the preparation of the budget; make mathematical computations; file documents, reports and records; answer questions and provide information
Organize, prepare, and maintain all payroll record information for classified and certificated personnel, prepares payroll input data for county processing and receives county printouts
Check printouts and advises county of amendments, changes or corrections
Receive and process appropriate documents authorizing employment or termination, changes of status, tax, and insurance deductions, leaves and overtime
Maintain central records on attendance, leaves, comp time, seniority hours, and deductions
Process and distribute payroll warrants and W-2 forms
Use a variety of office machines and computers including the use of a calculator and computer
Perform other related work as may be required.