Payroll Supervisor

Fashion Nova Logistics•Santa Fe, CA

About The Position

The Payroll Supervisor will be responsible for assisting in the oversight of the accurate and timely processing of payroll for our employees across multiple locations. This role requires expert knowledge of payroll regulations, excellent attention to detail, and strong leadership skills to manage and mentor the payroll team. The Supervisor ensures compliance with federal, state, and local laws, and acts as a key liaison between HR, Accounting, and company employees regarding all payroll matters. The Payroll Supervisor will be reporting to the Senior Manager of Payroll

Requirements

Bachelor's degree in Accounting, Finance, Business Administration, or related field (or equivalent practical experience)
5+ years of experience in payroll administration.
2+ years of experience in a supervisory or leadership role.
Advanced proficiency with major payroll software platforms, ADP.
Strong Excel skills (pivot tables, VLOOKUPs, etc.).
Comprehensive understanding of US payroll tax principles, federal and state regulations, and best practices.
Proven ability to lead, motivate, and manage a team effectively.
Exceptional attention to detail and problem-solving abilities to identify and resolve complex payroll issues.
Excellent written and verbal communication skills for interacting with employees, management, and external auditors.
Ability to manage multiple priorities and meet tight deadlines in a fast-paced environment.

Nice To Haves

In-depth knowledge of state and local tax regulations is a plus.

Responsibilities

Manage the end-to-end payroll process for payroll cycles for both headquarter and high volume distribution center employees using ADP.
Ensure accurate calculation of wages, overtime,bonuses, and deductions.
Oversee the timely and accurate processing of new hires, terminations, transfers, and changes to pay rates and employee data.
Review and approve payroll transactions, including general ledger entries and payroll tax filings.
Process and reconcile W-2s and other year-end payroll requirements.
Assist with the annual open enrollment process and manage the integration of new and updated benefit enrollments into the payroll system for accurate deductions.
Interacts with all levels of management throughout the company
Serve as liaison to ADP to address all payroll processing issues, special payroll processing requirements, and/or pursue process improvements.
Maintain expert knowledge of federal, state, and local tax laws, and wage and hour regulations (e.g., FLSA) to ensure strict compliance.
Prepare and submit required governmental and internal reports, including 401(k), workers' compensation, and unemployment reports.
Handle and resolve complex payroll issues and discrepancies.
Supervise, train, mentor, and evaluate the payroll staff.
Develop and document payroll procedures and policies to improve efficiency and internal controls.
Manage the payroll calendar and ensure all deadlines are met.
Foster a collaborative and high-performance team environment.
Serve as system administrator or key liaison for the payroll system.
Identify opportunities for process automation and system optimization to enhance efficiency and accuracy.
Coordinate with IT and HRIS teams on system upgrades, testing, and maintenance.