Payroll Supervisor

Greater Austin YMCA • Austin, TX

394d • $65,000 - $75,000 • Hybrid

About The Position

The Payroll Supervisor at Greater Austin YMCA plays a crucial role in ensuring accurate and timely payroll processing for a dedicated team of 1,500 employees. This position is responsible for managing payroll cycles, ensuring compliance with internal policies and federal regulations, and safeguarding the organization's financial health. The role offers a hybrid work environment, allowing flexibility to work both remotely and in the office.

Requirements

• 5 years of experience in payroll processing, ideally processing payroll for a mid-to-large-sized organization (500+ employees).
• Experience with payroll software and systems required, preferably ADP.
• Understanding of federal, state, and local payroll laws, including tax regulations, wage and hour laws, and other relevant compliance areas.
• Excellent understanding of multi-location payroll, its laws, taxes, and regulations.
• Certified Payroll Professional or Fundamental Payroll Certification is a plus.
• BS/BA in Business Administration, Accounting, Human Resources or related field preferred.
• A keen eye for detail, analytical mind, sound math skills, outstanding communication skills.

Nice To Haves

• Experience in a nonprofit organization.
• Knowledge of HRIS systems beyond ADP.

Responsibilities

• Accurately process bi-weekly and weekly payroll for 1,500 employees, ensuring compliance with all relevant laws and regulations.
• Accumulate, review, and balance hours in the ADP Workforce Now time and attendance module.
• Handle payroll adjustments including retroactive pay, garnishments, special pays, and paid time off (PTO) adjustments.
• Process off-cycle payrolls for check adjustments, voids, and reissues.
• Review and maintain payroll tax notices from agencies, ensuring accurate and timely tax withholding and reporting.
• Create payroll reports for reconciliation of retirement plan contributions, employee benefit programs, and general ledger entry.
• Assist with quarter-end and year-end payroll reconciliations and ensure accurate reporting to the payroll service provider.
• Oversee the processing of payroll changes (e.g. new hires, terminations, raises, etc.) and system updates.
• Participate in payroll-related audits by providing necessary documentation and responding to audit inquiries.
• Work effectively with cross-functional teams to resolve payroll issues and respond to payroll-related questions.
• Establish and manage a comprehensive process for timely and accurate payroll submission, reconciliation, compliance, and reporting.
• Identify inefficiencies in payroll processes and recommend improvements to enhance accuracy and streamline workflows.
• Assist in the implementation of automated payroll processes, reducing manual tasks and minimizing errors.
• Analyze payroll data to identify trends, discrepancies, and opportunities for improving payroll accuracy and efficiency.
• Create and generate regular and ad-hoc reports from the HRIS system to support payroll analysis, compliance reporting, and management requests.
• Work with HR, finance, and other departments to provide payroll data and insights for various organizational needs, including budgeting and financial planning.
• Collaborate with the People team and HRIS team to test and implement payroll system upgrades, ensuring seamless integration with existing processes.
• Maintain rigorous payroll records in compliance with all state and federal laws and execute an organized system of communications to cross functional teams such as finance.
• Ensure the HRIS system (ADP) is functioning optimally and troubleshoot any issues that arise.
• Set up and manage user roles, permissions, and security settings to ensure data confidentiality and compliance with regulations.
• Design, develop, and generate HR reports and dashboards to provide insights on key metrics like employee turnover, headcount, and performance.
• Create and maintain documentation for system configurations, processes, and user guides.

Benefits

• Comprehensive health coverage, including medical, dental, and vision plans.
• 12% employer-funded retirement plan upon meeting eligibility.
• Up to 48 days of paid time off over vacation, holidays, and sick leave.
• Free household membership to facilities operated by the Greater Austin YMCA, valued at $1,000 annually.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree
• Number of Employees: 1,001-5,000 employees