Payroll Specialist

Wheatridge Manor Care Center • Wheat Ridge, CO

283d • $21 - $25

About The Position

The primary responsibility of the Payroll Associate is to administer and perform payroll functions to the facility following the current federal, state and local standards, guidelines and regulations that govern long term care and assisted living facilities. The Payroll Associate is delegated the administrative authority, responsibility, and accountability necessary for carrying out the assigned duties. In addition to these responsibilities, you will be assisting with other human resource duties that include supporting the human resource function following current federal, state and local standards, guidelines and regulations that govern long term care and assisted living facilities. You are entrusted to assure that quality personnel are interviewed, trained and employed.

Requirements

• Must have basic computer knowledge
• Understanding of payroll and payroll tax laws
• Must maintain confidentiality and integrity
• Must be knowledgeable of laws, regulations, and guidelines pertaining to nursing facility administrative procedures
• Must demonstrate the knowledge and skills necessary to provide care appropriate to the age-related needs of the residents served
• Must possess intermediate word processing and spreadsheet application skills
• General knowledge of administrative practices and procedures

Nice To Haves

• AA Degree in Business Administration preferred
• 3 years of payroll experience preferred
• Two years' experience as an HR practitioner is preferred
• HRIS and payroll experience preferred

Responsibilities

• Establish and maintain confidential community payroll files in accordance with state and federal regulations
• Process community PCNs each pay period
• Verify pay amounts, hours of work, deductions, etc.
• Prepare manual checks as needed
• Process and approve positive pay
• Notify corporate employees (through the termination email list) of community terminations
• Process garnishments and pay advances
• Maintain deduction and authorization records for each employee
• Submit payroll for processing within assigned time frames
• Respond to community questions related to established payroll processes and procedures
• Retain appropriate W-2 and W-4 Tax Records
• Collaborate with HR to maintain ACA records in Paylocity
• Review benefit and other pay deductions each pay period
• Process and upload 401(k) contributions and loan deductions as needed
• Prepare payroll reports as needed (including Quarterly Average Hours Reporting)
• Process and provide monthly bank reconciliations to Accounting Department
• Upload, verify and submit quarterly Payroll Based Journal (PBJ) data
• Process timesheets and time edit forms for community HR employees on a timely basis
• Provide employment and income verifications as needed
• Work closely with internal customers to process payroll according to company policy
• Demonstrate a passion for caring as evidenced by interaction with co-workers, residents, families, and visitors
• Complete special projects and other duties as requested
• Check applications and references of prospective employees and arrange interviews with department managers
• Conduct new hire onboarding in conjunction with department leaders
• Process all newly hired personnel information
• Educate employees on benefit programs
• Responsibility for web benefit processing
• Assist in the processing of employee evaluations
• Implement and maintain an adequate personnel record filing system
• Keep department managers informed of changes in personnel matters
• Enter/Edit time records in Paylocity when time edit forms are submitted
• Assist with risk management and safety programs
• Assist with Worker Compensation claims
• Ensure that the facility is in compliance with current applicable federal and state employment regulations
• Maintain confidentiality of all pertinent employee information
• Assist department managers with staffing of their departments
• Communicate policies and procedures to personnel, residents, visitors, etc.
• Provide public information in accordance with current laws and community policy
• Attend required training offered by Vivage to stay abreast of changes
• May assist with the payroll function
• Perform all other duties, as assigned

Benefits

• Full Benefits package for Health, Dental, Vision, PTO and other elected benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Nursing and Residential Care Facilities
• Education Level: High school or GED