Payroll Specialist

O'Connell Electric • Victor, NY

406d • $60,500 - $65,500

About The Position

The Payroll Specialist is responsible for processing the organization's in-house payroll, ensuring timely and accurate payment in compliance with government regulations. This role involves managing payroll for a significant number of employees across multiple states and maintaining employee records while adhering to federal, state, and local laws.

Requirements

• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Good listening skills.
• Ability to work in a challenging group environment, while promoting teamwork and collaboration.
• Ability to take initiative and responsibility for assigned tasks.
• Excellent customer service skills.
• Diligent recordkeeping and work process monitoring.
• Strong analytical and critical thinking skills.
• Proficient with Microsoft Office Suite or related software.
• Proficient with payroll software.
• Associate degree or bachelor's degree in accounting, business administration, human resources or related field required.
• At least two years of experience in payroll processing is required.
• Working experience with payroll taxes at the Federal, multiple State and Local level required.
• Must be able to read and understand working conditions outlined in a Collective Bargaining Agreement (CBA).
• Multiple union experience required.
• Construction industry experience preferred.

Responsibilities

• Handles the daily workflow of the department.
• Ensures procedures and processes are followed.
• Processes inquiries and requests related to preparation and distribution of payroll.
• Processes weekly payroll for 600-1,000 union and non-union employees across multiple states.
• Reviews and corrects payroll exception reports.
• Assists the Manager and Supervisor with tasks such as reconciliation of payroll to general ledger, monthly union reports, pay rate changes, garnishments, taxes, deductions, etc.
• Enters/validates new hire information, organizes, and scans documentation.
• Submits Background Check requests and manages completed checks.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, and other changes as requested.
• Maintains or oversees the maintenance of employee records.
• Ensures compliance with federal, state, and local payroll, tax, wage, and hour laws and best practices.
• Assists with audits.
• Prepares and distributes Certified Payroll Reports.
• Distributes pay checks/direct deposit stubs.
• Processes layoff checks.
• Identifies and recommends updates to payroll software, systems, and procedures.
• Performs other duties as assigned.

Benefits

• Competitive salary based on experience and skills.
• Equal opportunity employer with a commitment to diversity and inclusion.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Specialty Trade Contractors
• Education Level: Associate degree