Payroll Specialist

Rumpke-posted 2 months ago
Full-time
Cincinnati, OH
1,001-5,000 employees
Waste Management and Remediation Services
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The Payroll Specialist is responsible for the accurate and timely processing of multi-state payroll for the entire organization. Payroll specialists process on-site payroll from start to finish. This includes maintaining related records, filing tax returns, voluntary deduction reports, and involuntary deductions such as levies, garnishments, and child support payments. This position involves access to confidential information and requires discretion, attention to detail, and the ability to multi-task and meet deadlines on a consistent basis.

  • Process and guarantee weekly disbursement of multi-state payroll, including garnishments, benefits, and taxes to employees consistent with federal and state wage and hour laws
  • Accurately maintain payroll information in a computerized payroll system
  • Process legal-related payroll documents and ensure compliance with garnishments, levies, support orders, and federal, state, and local payroll tax withholding/reporting
  • Review, calculate, update, and maintain employee-related information such as pay changes, retroactive adjustments, tax withholding, corrections to pay, garnishments, levies, reimbursements, fringe benefits, voluntary deductions, and other related pay items
  • Maintain Time and Attendance system, including set-up of employees, various schedules, holidays, etc
  • Ensure document retention for payroll and time meet legal requirements
  • Ensure all employees' hours are submitted/approved and uploaded into the payroll system
  • Accurately and timely prepare and file federal, state, and local payroll-related taxes and corresponding payments
  • Process and distribute W-2s and complete and file year-end returns and reports
  • Accurately reconcile accounts/accruals to the general ledger
  • Provide support to management and employees with a variety of payroll and time management questions/situations. Research, resolve, and respond promptly and courteously to all payroll inquiries/concerns from management and employees
  • Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations
  • Prepare and distribute statistical and financial payroll reports as needed
  • Perform audits of employee information within the system to ensure the accuracy of records and maintain data integrity
  • Develop an in-depth understanding of the Payroll Database to be able to create reports on demand
  • Perform job duties in compliance with all local, state, and federal regulations and company policies
  • Other duties as assigned
  • Must possess a demonstrated knowledge of standard concepts, practices, and procedures of Payroll administration, including but not limited to the calculation of payroll and related tax filings
  • Superb accuracy and attention to detail with a high degree of ethics and integrity
  • Excellent verbal & written communication skills
  • Must possess a professional demeanor and telephone etiquette
  • Ability to deal with all levels of management and employees in a professional and efficient manner
  • Exceptional time management skills with the ability to be flexible, strategically reactive, and meet deadlines
  • Strong analytical skills with the ability to prioritize and multitask in a fast-paced environment
  • Ability to meet and/or exceed deadlines required
  • Demonstrated ability to handle highly sensitive and confidential information with professionalism and confidentiality
  • Experience in payroll processing and taxes in a high volume, fast-paced multi-state environment
  • Minimum three (3) years experience in processing payroll internally
  • Substantial knowledge of all aspects of payroll taxes and federal and state wage/labor laws
  • Possess and maintain current knowledge of laws relating to wages and hours
  • Bachelor's Degree in Accounting or Finance or equivalent experience required
  • Previous employee relations experience a plus
  • CPP, Certified Payroll Professional certification preferred but not required
  • Competitive pay
  • Comprehensive benefits including health, dental, vision, matching 401(k), life insurance, paid vacation
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