Payroll Specialist

El Paso Community College • El Paso, TX

368d

About The Position

Perform a variety of semi-complex tasks in support of processes and functions related to payroll. In-person work on campus is an essential function of this position. Gather, review, and audit timesheets and leave forms for proper payment of overtime hours and leave time according to College policies and procedures and federal and state laws. Work closely with Human Resources Department on employee job information changes and employee pay adjustments. Print reports to verify input during and after payroll process and make any necessary corrections. Process leave audits, post final vacation and sick leave payoffs, and run manual checks when necessary. Execute and follow various payroll processes to finalize payroll, and print and file various payroll reports. Reconcile, prepare, and verify accuracy of state and federal reports on a monthly and quarterly basis to include Teacher Retirement System of Texas (TRS), Employees Retirement System of Texas (ERS), Texas Workforce Commission (TWC), etc. Prepare monthly journal entries and reconcile general ledger payroll accounts. Reconcile, prepare, and verify accuracy of various retirement carrier reports, submit monthly check requests, and information electronically regarding child support and wage withholding garnishments, and generate payroll reports to deliver to budget heads via e-mail. Audit employee direct deposit forms for accuracy and enter information in the Human Resources/Payroll Banner system. Make appropriate changes to employees' direct deposit information mandated by banking institutions. Maintain accurate and complete employee records for audit purposes in both written and electronic format and generate reports to verify documents were scanned and indexed correctly. Assist employees with any payroll related issues and interpretation of rules, regulations, and College policies and procedures. Maintain employee payroll records by entering W-4 information in Human Resources/Payroll Banner System. Prepare and reconcile employee wages and employee/employer tax contributions to process W-2 forms at the end of the year. Perform other duties as assigned.

Requirements

• Associate's Degree or equivalent and three (3) years of related experience or an equivalent combination of education and experience.
• Effective customer service and telephone etiquette skills.
• Strong basic mathematical skills and working knowledge of basic accounting principles.
• Working knowledge of payroll processing and Federal and State rules and regulations.
• Ability to interpret tax, benefits, and other deductions.
• Ability to establish and adhere to timelines and be detail-oriented.
• Effective analytical, problem-solving, decision-making, and multi-tasking skills.
• Effective communication (oral and written), organizational, and interpersonal skills.
• Ability to maintain confidentiality of work-related information.
• Ability to establish and maintain effective working relationships with staff and the public.
• Effective data entry skills and experience managing files and records.
• Proficient in 10-Key and various office software.

Responsibilities

• Gather, review, and audit timesheets and leave forms for proper payment of overtime hours and leave time.
• Work closely with Human Resources Department on employee job information changes and pay adjustments.
• Print reports to verify input during and after payroll process and make necessary corrections.
• Process leave audits, post final vacation and sick leave payoffs, and run manual checks.
• Execute and follow various payroll processes to finalize payroll and print/file payroll reports.
• Reconcile, prepare, and verify accuracy of state and federal reports monthly and quarterly.
• Prepare monthly journal entries and reconcile general ledger payroll accounts.
• Reconcile, prepare, and verify accuracy of various retirement carrier reports.
• Submit monthly check requests and information electronically regarding child support and wage withholding garnishments.
• Generate payroll reports to deliver to budget heads via e-mail.
• Audit employee direct deposit forms for accuracy and enter information in the HR/Payroll system.
• Maintain accurate and complete employee records for audit purposes.
• Assist employees with payroll related issues and interpretation of rules and regulations.
• Maintain employee payroll records by entering W-4 information.
• Prepare and reconcile employee wages and tax contributions to process W-2 forms.

Benefits

• Equal Opportunity Employer
• Criminal background check required

What This Job Offers

• Industry: Educational Services
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees