Payroll Specialist (Hybrid) - Miami, FL

Greenhouse Agency • Miami, FL

23h • $45,000 - $55,000 • Hybrid

About The Position

The Payroll Specialist plays a critical role in ensuring accurate, timely, and compliant payroll processing for Green House’s growing workforce. This role partners closely with the Activation, Human Resources, and Finance teams to manage payroll operations, audits, reporting, and employee inquiries.
This is a highly visible, detail-oriented role ideal for someone who thrives in a fast-paced environment, enjoys working with data, and takes pride in delivering world-class service while maintaining strict confidentiality and compliance standards.

Requirements

• Bachelor’s degree in Human Resources, Communications, Marketing, or related field.
• 1–3 years of HR or Payroll experience.
• Strong knowledge of payroll systems and processes.
• Advanced proficiency in Microsoft Excel (required).
• Strong auditing and analytical skills.
• Excellent written and verbal communication skills.
• Ability to work under pressure in a fast-paced environment with shifting deadlines.
• High level of discretion and ability to maintain confidentiality.
• Strong organizational and multitasking skills.

Nice To Haves

• CPP (Certified Payroll Professional) strongly preferred.
• Agency or high-growth company experience.
• Experience preparing management-level financial reports.
• Working knowledge of Microsoft PowerPoint.

Responsibilities

• Process payroll across multiple frequency schedules using the payroll system, ensuring timely direct deposits, check printing, and distributions.
• Administer all payroll functions, including computing and transmitting payroll in the designated payroll system.
• Collect, analyze, and audit payroll data each pay period and perform monthly audits using the Time Management system.
• Review supporting documentation for accuracy and validate payroll preview reports prior to submission.
• Maintain audit integrity by adhering to strict payroll controls and internal guidelines.
• Prepare payroll and financial reports for management, including ongoing analysis of P&L expenses.
• Monitor changes in payroll, retirement, and benefits laws and ensure compliance.
• Handle payroll correspondence including employment verifications and unemployment wage requests.
• Provide world-class customer service by addressing and resolving payroll-related inquiries.
• Support employee onboarding by ensuring new hire paperwork, compliance training, and documentation are completed.
• Perform general administrative tasks in support of Payroll and HR teams.

Benefits

• Full benefits
• Unlimited PTO
• Innovative Work Environment: Collaborate with talented teams in a high-performance culture.
• Growth Opportunity: Continuous learning and professional development.
• Health & Wellness: Comprehensive medical, dental, and vision coverage.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level