Payroll Specialist

Preventive Measures

About The Position

This position is responsible for ensuring employees are paid accurately, on time, and in full compliance with all applicable laws and company policies. Key responsibilities include processing payroll and invoices, managing vendor payments, and maintaining accurate financial records. All external auditors, surveyors, and regulatory entities interface directly with this role.

Nice To Haves

Bachelor’s Degree
2-4 years of relevant experience

Responsibilities

Accurately process payrolls for all employees, including wages, overtime, bonuses, and deductions
Ensuring compliance with federal, state, and local payroll laws and tax regulations
Maintaining up-to-date payroll records and employee data
Safeguarding sensitive employee and financial information
Collaborating with HR, finance, and management to support organizational needs
Review and validate timesheets, attendance records, and pay adjustments
Update payroll systems with changes to compensation, benefits, and deductions
Coordinate with third-party vendors (ADP) or tax agencies as needed
Work closely with HR, Finance manager, Accounting, and Benefits teams
Process vendor invoices accurately and in a timely manner
Prepare and process payments (checks, ACH, wire transfers
Respond to vendor inquiries regarding payments and balances
Assist with month-end closing
Ensure compliance with company policies and accounting standards
Confidentiality and Ethics
Handle sensitive employee and financial data with discretion and integrity