Payroll Specialist - Witham Family Hotels

Witham Family Hotels•Ellsworth, ME

10d

About The Position

Are you someone who thrives on organization, accuracy, and working behind the scenes to keep things running smoothly? Witham Family Hotels is seeking a detail-oriented and motivated Payroll Associate to join our Accounting team in a full-time, year-round role. In this position, you’ll play a critical role in supporting payroll operations across our hotel properties, working with complex data, detailed spreadsheets, and multiple systems. This role is ideal for someone who enjoys working with numbers, learning systems deeply, and being a dependable resource for both employees and leadership—especially during our busiest seasonal transitions. At Witham Family Hotels, we are dedicated to creating exceptional experiences for our guests while fostering a supportive, family-like workplace for our team. Proudly recognized as one of the Best Places to Work in Maine since 2022 and an Inclusive Workplace, our core values of kindness, respect, inclusion, empowerment, excellence, integrity, and family, guide everything we do. We are an equal opportunity employer and believe our strength lies in our differences.

Requirements

Basic payroll processing experience preferred, but not required
Excellent working knowledge of Excel is required (comfort with detailed, data-heavy spreadsheets)
Highly detail-oriented with strong organizational skills
Patient, reliable, and able to multitask in a high-volume environment
Strong problem-solving abilities and willingness to learn complex processes
Self-starter who can work independently and as part of a team
Demonstrates honesty and integrity at all times and upholds company core values

Nice To Haves

Experience with UKG and/or Sage 50 software is a plus

Responsibilities

Learn and audit Bar Harbor Inn daily audit paperwork across multiple systems, including Book4Time, Opera, Symphony, Shift4, Heartland, GiftUp, and Stripe
Process and audit imported data in complex Excel worksheets, ensuring accuracy across multiple interconnected spreadsheets
Process payroll weekly using UKG software (multiple modules) and related Excel worksheets
Continue to learn and apply payroll-related policies, procedures, and employment laws
Guide the onboarding payroll processes, including high-volume seasonal hiring and rehires (300+ employees), with a focus on H-2B program requirements and reimbursements
Initiate & generate data for annual payroll processes such as: Annual pay increases (March/April) End-of-season bonuses Seasonal employee separations, including PTO payouts, H-2B reimbursements, and housing deposit returns
Complete required quarterly and annual payroll verifications, including 941s and W-2s
Assist with backend payroll reporting in UKG for HR and leadership requests
Collaborate with department managers across properties to support payroll accuracy and communication
Take on additional payroll- and accounting-related tasks as needed

Benefits

PTO (Paid Time Off): Earn up to 136 hours in your first year (prorated based on hire date). The longer you’re with us, the more you earn
Health Insurance: Multiple Aetna plans, with 80% of the cost covered, including family options
Dental and Vision Insurance: Our dental plan is a gem—up to 4 cleanings a year and more. We pay 80% of the cost. Vision insurance also available
401(k) Plan: Up to 4% company match
End of Season Bonus
Heating Savings Program: Partnership with Irving and Dead River—save on heating oil and propane
Core Values Program: Earn points toward branded swag
Life Insurance & AD&D: We cover the first $10,000, with additional voluntary coverage available
Short-Term Disability: Provided at no cost
Referral Bonus: Up to $1,000 per new full-time employee you refer
Discounts: Hotel stays, dining, and spa services at our properties and select New England Inns & Resorts collection hotels
Employee Recognition Programs
Employee Assistance Program (EAP): Free and anonymous counseling services
Employee Relief Fund: Financial support for unexpected situations, mostly funded by our awesome teammates
Annual Flu Shot Clinic
Witham Family Hotels Gala: An annual event that recognizes YOU
Community Giving: The Witham Family Hotels Charitable Fund has donated over a million dollars to local organizations