Payroll Specialist
About The Position
VANTAGE Aging is a nonprofit organization dedicated to empowering older adults — a group too often overlooked in today’s world. We provide comprehensive programs that support every aspect of life, from nutritious meal and grocery assistance to volunteer opportunities, community engagement, and job training designed to help individuals succeed in today’s workforce. Our culture is collaborative and rooted in community. At VANTAGE Aging, we believe our differences make us stronger, and we are committed to fostering a welcoming, compassionate environment where everyone can thrive. What We Do The Senior Community Service Employment Program (SCSEP) is the nation's oldest program to help low-income, unemployed individuals 55+ receive job training and a path to employment. SCSEP is administered by the US Department of Labor. VANTAGE Aging operates SCSEP in 31 counties across Indiana and 38 counties in Ohio. Who We’re Looking For We are seeking a detail-oriented payroll professional to execute the Senior Community Service Employment Program (SCSEP) payroll operations. As a key member of the VANTAGE Aging team, you will support over 500 participants throughout Ohio and Indiana. The successful candidate will demonstrate confidence in executing high-volume payroll tasks with precision and organization. You should be technologically savvy, possessing the skills to navigate modern computers and specialized payroll software efficiently.
Requirements
- Minimum of two years in payroll.
- High school diploma required, associate degree in accounting or a related field preferred.
- Proficiency in Microsoft Office 365 is required. Experience with Paylocity and CRM systems is preferred.
- Demonstrated understanding of basic accounting principles.
- Must pass Ohio BCII and FBI background investigations upon hire.
- Demonstrate strong communication and interpersonal skills to effectively resolve payroll inquiries with staff, supervisors, and participants.
Nice To Haves
- Experience with Paylocity and CRM systems is preferred.
- associate degree in accounting or a related field preferred.
Responsibilities
- Conduct bi-weekly payroll for over 500 program participants across Ohio and Indiana.
- Audit and maintain digital payroll files, ensuring all database scans and documentation are complete and compliant.
- Monitor bi-weekly payroll changes to guarantee all transmittals are processed accurately within strict deadlines.
- Act as a primary liaison for staff, host agency supervisors, and participants to resolve payroll inquiries via phone, email, and in-person meetings.
- Support program participants directly by guiding them through the completion of timesheets to ensure they are paid correctly and on time.
- Respond to external verification requests and prepare specialized payroll reports as required by leadership.
- Facilitate internal and external audits by organizing data and managing specific documentation requests.
- Apply basic accounting principles to ensure all financial tracking and general clerical tasks align with organizational standards
Benefits
- 16 PTO days annually
- 13 Paid Holiday
- Medical, Dental, Vision Health Benefits with an optional Healthy lifestyle incentive program to lower the cost of your medical benefits and an employer HSA contribution (if enrolled in Vantage’s medical insurance)
- Company paid Short-Term & Long-Term Disability, and Life Insurance
- 403(B) Retirement Saving Plan, with 3% company match after 1 year of employment
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
