Payroll Specialist

Total Deployment Solutions•New York, NY

13d•$85,000 - $105,000•Onsite

About The Position

TDS seeks a motivated and detail-oriented Payroll Specialist to join our Finance team. This role is responsible for owning and executing end-to-end payroll operations for a multi-state workforce using ADP Workforce Now. This role requires someone comfortable operating independently and owning payroll processes with minimal oversight. The ideal candidate will have strong hands-on payroll processing experience and the ability to independently manage payroll compliance, reporting, and reconciliations. Candidates must have experience processing payroll in environments with a high volume of hourly or contract employees and be comfortable handling payroll complexities across multiple states. This opportunity is based in Midtown NYC and requires full onsite presence (5 days per week).

Requirements

5+ years of payroll processing experience
Strong experience processing multi-state payroll
Hands-on experience with ADP Workforce Now
Experience processing payroll in environments with a high volume of hourly or contract employees
Strong understanding of payroll tax compliance, deductions, and garnishments
Experience performing payroll reconciliations (GL vs payroll system)
Experience owning payroll processes end-to-end
Excellent interpersonal, communication (written and verbal), and organizational skills
Strong attention to detail and ability to manage multiple priorities
Proficiency in Microsoft Office, especially Excel

Nice To Haves

Experience in staffing, consulting, construction, hospitality, or similar industries
Familiarity with onboarding workflows within ADP Workforce Now
Experience supporting workers’ compensation audits
Experience with E-Verify or visa-based employees (H1B, etc.)
CPP certification is a plus

Responsibilities

Process bi-weekly, multi-state payroll using ADP Workforce Now
Own end-to-end payroll processing for approximately 250-400 employees per cycle
Maintain and update employee payroll records including pay rate changes, deductions, and status updates
Enter and process new hires, terminations, and compensation changes
Resolve payroll discrepancies and process corrections as needed
Manage employee deductions including benefits, garnishments, and tax withholdings
Own payroll reporting, reconciliations (including quarterly GL vs ADP) and audit requests
Own workers’ compensation audits, including preparing and explaining payroll data
Process employee expense reimbursements and special payroll runs including bonuses and per diem payments
Assist with year-end payroll processes including W-2 verification and reporting
Coordinate with ADP representatives on payroll system issues, tax registrations, and compliance matters
Ensure compliance with federal, state, and local payroll regulations
Work within ADP Workforce Now to support payroll processing, onboarding workflows, and system-related updates