Payroll Specialist

ForeFlight•Houston, TX

About The Position

Jeppesen ForeFlight is seeking a seasoned Payroll Specialist who will be responsible for overseeing and managing all aspects of payroll processes for the organization in China. This role involves ensuring accurate and timely processing of payroll, compliance with relevant laws and regulations, and maintaining confidentiality of sensitive employee information. Additionally, you will collaborate with HR and Finance teams to streamline processes and implement best practices.

Requirements

5+ years of payroll experience in China
Bachelor’s degree in Accounting, Finance, Business Administration, or related field (or equivalent experience)
Strong knowledge of China payroll regulations including IIT, social insurance, and housing fund requirements
Experience with local tax bureau filings and compliance processes
Experience managing payroll vendors or outsourced payroll providers
Proficiency in payroll systems (UKG, ADP, Workday, SAP, or similar)
Strong Excel and data reconciliation skills
Fluent in Mandarin and English

Nice To Haves

Experience with expatriate payroll and shadow payroll processing
Experience in a multinational or multi-entity payroll environment
Familiarity with China tax system and local reporting tools
Experience managing year-end tax reconciliation and annual bonus tax treatment

Responsibilities

Own the end-to-end payroll process for China entities, including data collection, processing, validation, and reporting
Ensure accurate and timely payroll execution in compliance with PRC labor laws, Individual Income Tax (IIT) regulations, and company policies
Manage all statutory payroll components including IIT filings, social insurance (SI), and Housing Provident Fund (HPF) contributions
Serve as the primary liaison with local tax bureaus, social insurance authorities, and external payroll providers
Ensure compliance with tax requirements and local reporting obligations
Partner with HR and Finance to process compensation changes, bonuses (including 13th month payments), benefits, and terminations
Coordinate and manage payroll vendors, ensuring accuracy, compliance, and SLA adherence
Maintain accurate payroll records and support internal/external audits, including statutory reconciliations
Review and reconcile payroll data, including monthly, quarterly, and annual filings
Monitor regulatory changes in China payroll, tax, and labor laws, ensuring timely updates to processes
Identify opportunities for process improvement, automation, and standardization
Act as the primary point of contact for employee payroll inquiries
Partner with HR on onboarding/offboarding to ensure payroll readiness and compliance