Payroll Specialist

Acadia Healthcare • Franklin, TN

1d • Hybrid

About The Position

The Payroll Specialist is responsible for processing bi-weekly payroll for facility employees as assigned. Operates on a payroll shared services team providing multi-state payroll processing for a fast-paced department. Supports facilities as assigned and assists in bringing new facilities on board with shared services processes.

Requirements

• High school education required; Associates degree preferred
• Payroll experience or a minimum of 1-3 years of job-related experience; preferably in a payroll department with multi-site locations
• In-depth knowledge of payroll practices
• Payroll systems experience; UltiPro preferable
• Advanced knowledge of current applicable state and federal wage and hour laws
• Advanced computer skills including Microsoft Office; especially Word and Excel
• Knowledge of office administration procedures with the ability to operate most standard office equipment
• Ability to work professionally with sensitive, proprietary data & information while maintaining confidentiality
• Excellent interpersonal skills including the ability to interact effectively and professionally with individuals at all levels; both internal and external
• Exercises sound judgment in responding to inquiries; understands when to route inquiries to next level
• Self-motivated with strong organizational skills and superior attention to detail
• Must be able to manage multiple tasks/projects simultaneously within inflexible time frames.
• Ability to adapt to frequent priority changes
• Capable of working within established policies, procedures and practices prescribed by the organization
• English sufficient to provide and receive instructions/directions

Nice To Haves

• Certified Payroll Specialist is preferred

Responsibilities

• Analyzes, prepares and inputs payroll data for facility payroll as assigned.
• Utilizes automated system to produce accurate and timely payroll
• Produces supplemental payrolls and manual checks as needed
• Provides prompt, professional and accurate customer support in resolving payroll items
• Works with Human Resources on payroll/HR related issues
• Assists in training new facilities in payroll process.
• Addresses employee pay and tax withholding questions
• Collects and reviews all payroll information regarding acquisitions; ensures that all applicable state and federal laws are in place and make recommendations for changes as needed
• Assist the HRIS support team with mapping and setup of facility in the HRIS system
• Prepares weekly, monthly, quarterly and year-end reports and reconciliations (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, W-2, 941, etc.)
• Supports facilities regarding balancing to the General Ledger or running reports in UltiPro
• Responds to government surveys regarding employee census information that includes payroll information
• Promptly escalates the appropriate issues to the director
• Provides prompt, courteous and accurate customer support in resolution of payroll transactions
• Provides recommendations for changes to applicable processes or tools as recognized from functioning in the role on a daily basis
• Maintains knowledge of applicable state and federal laws and regulations effecting payroll functions
• Assists in processing Garnishment orders
• Works with the Treasury Department with providing support on ACH banking items
• Performs other duties as assigned
• Complies with organizational policies, procedures, performance improvement initiatives and maintains organizational and industry policies regarding confidentiality
• Communicate clearly and effectively to person(s) receiving services and their family members, guests and other members of the health care team
• Develops constructive and cooperative working relationships with others and maintains them over time
• Encourages and builds mutual trust, respect and cooperation among team members.
• Maintains regular and predictable attendance

Benefits

• Competitive Base Salary commensurate with experience
• Comprehensive Medical, Dental, and Vision Insurance
• 401(k) Plan with Company Match
• Paid Time Off (PTO) and recognized holidays
• Company-paid Basic Life and AD&D Insurance
• Employee Assistance Program (EAP) and mental wellness resources
• Opportunities for professional growth and advancement within Acadia’s nationwide network

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree