Payroll Specialist (Part-Time)

Sudberry Properties, Inc•San Diego, CA

About The Position

Under general direction of the Human Resources Manager and CFO, the Payroll Specialist will be responsible for all aspects of payroll processing for Sudberry Properties, Inc, and related entities (Company). This position is distinguished by its responsibility for the full range of payroll preparation, processing, payment, and reporting in an accurate and timely manner. The ideal candidate will also have experience entering data with attention to detail, have good math skills to make the necessary calculations, and will be a thorough professional with good communication skills and be able to carry out all payroll procedures with speed and accuracy.

Requirements

Associate's degree in accounting, business, human resources, or related.
Minimum of 2 years of experience in payroll processing.
Proficient in MS Word and Outlook.
Intermediate- to advanced-level experience with Microsoft Excel, including but not limited to experience with conditional formulas, etc.
Ability to multi-task and adhere to timelines.
Excellent data entry skills with high attention to detail and accuracy.
Maintain a high level of discretion and confidentiality when handling sensitive employee information.
Strong knowledge of principles of payroll cycle along with applicable state and federal laws, rules, and regulations related to the preparation, processing, and reporting of payroll and personnel records.
Ability to work independently with minimal supervision while maintaining accuracy and meeting deadlines
Knowledge of Federal Form W-2 Reporting Form and ACA Reporting requirements.

Responsibilities

Prepare and process bi-monthly payroll, including monthly bonuses and commissions, deductions, and benefits for both exempt and non-exempt employees.
Process terminations including final pay calculations.
Responsible for responding to agency requests, including unemployment and disability claims, verifications of employment, withholding orders, etc.
Track leave of absence (LOA) to calculate supplemental pay for employees.
Ensure accurate and timely processing of payroll updates, including new hires, terminations, promotions, and all related status change forms.
Reconcile all medical and employee benefits invoices, including medical, vision, dental, long-term care, and AFLAC, with the payroll system on a monthly basis.
Maintain and update payroll records, including tax withholding, benefits deductions, LOA, 401k, and garnishments.
Prepare requested documents and reports for annual workers compensation audits.
Educate managers and employees on appropriate payroll and timekeeping processes, holding regular training sessions as required.
Act as the primary liaison to payroll in resolving employee inquiries and issues related to payroll.
Review and submit year-end ACA reporting and distribute 1095 forms to current and former employees.
Responsible for reviewing and ensuring accurate and timely W2 issuance and filings.
Create new hire folders and ensure that all employment-related documents are retained and stored accordingly.
Prepare and submit 401k year-end employer match and Profit-Sharing.
Conduct routine audits of personnel files, I-9s, training records, payroll entries, etc.
Actively participates in identifying opportunities and implements process and procedure improvements to increase efficiency and to support payroll operation changes to improve safety, quality, and to reduce cycle times.
Monitor wage and hour law updates, recommending steps to ensure compliance.
Assist with additional administrative tasks and other projects as needed.