Payroll Specialist

Horwitz-posted 5 months ago
Full-time • Mid Level
New Hope, MN
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The Payroll Specialist plays a critical role in processing weekly payroll for field and office employees while ensuring all related reporting, tax submissions, and union compliance tasks are handled accurately and on time. You’ll be part of a collaborative team that values precision, responsibility, and confidentiality in every step of the payroll process.

  • Process weekly payroll for 500+ field employees by verifying hours worked, calculating earnings, and applying proper deductions for union employees.
  • Maintain and update employee payroll records, including tax withholdings, direct deposit info, address changes, pay adjustments, and terminations.
  • Investigate and reconcile discrepancies in timecard submissions, earnings, or deductions.
  • Accurately process and file certified payroll reports, union benefit reports, and related payments.
  • Prepare and file Federal and State payroll taxes on a weekly basis.
  • Manage employment verifications, unemployment claim responses, and security clearance documentation.
  • Partner with HR to support onboarding by entering new hire information and assisting with payroll setup in the system.
  • Generate utilization and workforce reports as needed for internal or client-facing purposes.
  • Minimum 3 years of payroll processing experience; union payroll exposure is a strong plus.
  • Strong working knowledge of payroll processes and wage/tax compliance requirements.
  • Intermediate proficiency in Microsoft Excel; experience with payroll systems preferred.
  • Excellent organizational and problem-solving skills with a strong sense of accountability.
  • High level of integrity and discretion in handling confidential payroll and employee data.
  • Associate or Bachelor’s degree in Accounting, Finance, HR, or Business Administration preferred.
  • Comprehensive medical, dental, and vision insurance
  • 401(k) with Safe Harbor and Profit Sharing
  • Paid time off and holidays
  • Tuition reimbursement
  • Professional development opportunities
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