Payroll Specialist

Visium Resources•Orlando, FL

23h•Onsite

About The Position

Introduction Visium Resources has been asked to identify qualified candidates for this Payroll Specialist position. This position is a contract opportunity, which is expected to be on-site in either of the following cities (Irvine, CA / Orlando, FL / or Arlington). -Schedule: Monday-Friday, core hours 9-5 (occasional overtime may be required). Payroll Specialist Summary: The Payroll Specialist is responsible for the accurate and timely execution of payroll processing for US employees, ensuring a high level of compliance with federal, state and local regulations and tax guidelines. The Payroll Specialist independently manages payroll transactions related to new hires, terminations, leaves, salary adjustments, bonuses, taxable benefits, and deductions. The role performs payroll audits, supports regulatory reporting requirements, approves tax elections, and supports the payroll team and director. This position partners closely with Human Resources, Finance, Payroll leadership, and third-party vendors to ensure payroll accuracy, resolve discrepancies, and support continuous process improvements. The role operates independently within established payroll frameworks and escalates complex or high-risk matters as appropriate. Success in this role requires keen attention to detail, precision, and a passion for delivering outstanding customer service, supported by clear and effective communication.

Requirements

Bachelor's degree in business, Finance, Accounting, Human Resources, or related field; or equivalent combination of education and relevant professional experience.
Strong working knowledge of US payroll legislation, taxation requirements, reporting, and regulatory compliance.
Experience processing payroll in multi-entity and multi-state environments with demonstrated accuracy and attention to detail.
Ability to interpret payroll and tax data, identify discrepancies, and make sound operational decisions within established guidelines, escalating when appropriate.
Experience operating in shared services or matrixed environments.
Strong Excel proficiency including data analysis, pivot tables, v-lookup, and reporting.
Ability to manage multiple priorities while maintaining compliance, accuracy, and internal controls.
Strong communication skills and a service-oriented mindset.

Nice To Haves

Demonstrated experience utilizing payroll and time & attendance systems such as ADP, UKG, and Workday to support accurate payroll processing, reporting, and compliance activities.
Experience operating within a SOX-controlled or highly regulated environment, with familiarity in audit support, internal control procedures, and documentation standards.
Experience processing payroll across multiple legal entities and states within a complex organizational structure, ensuring compliance with varying statutory and tax requirements.

Responsibilities

Execute bi-weekly payroll processing for all legacy US employees, validating time entries, pay codes, and compensation data to ensure accurate and compliant payroll delivery.
Work closely with the existing payroll team to support with daily activities, audits and reporting.
Apply federal and state payroll regulations to ensure compliance with state requirements, including support of year-end processing, tax remittances, and regulatory filings across applicable legal entities.
Process manual and off-cycle payroll transactions, partnering with Payroll leadership to ensure appropriate review, financial controls, and risk mitigation.
Coordinate with third-party payroll vendors to ensure accurate payroll processing, timely issue resolution, and documentation readiness for audit purposes.
Review and validate payroll inputs, including UKG time data, ensuring adherence to state legislation and company policy.
Perform regular payroll audits to identify discrepancies, validate tax withholdings, and maintain internal control standards.
Process payroll-related reimbursements, one-time payments, and corrections, ensuring accurate calculations and coordination with HR and Finance.
Administer garnishments, support orders, and tax levies, serving as liaison between employees and external agencies.
Respond to payroll-related inquiries from employees, HR, and management, managing cases and email communications to ensure timely and accurate resolution.