Payroll Specialist

Dynamic Engineering Consultants, PC•Lake Como, NJ

1d•$75,000 - $85,000

About The Position

We are seeking a detail-oriented and experienced Payroll Specialist to oversee end-to-end payroll processing and reporting for our consulting engineering firm with approximately 400 employees. The role involves administering biweekly payroll through ADP Workforce Now, managing 401(k) contributions and loans, preparing unemployment wage reports, supporting leave administration, and ensuring compliance with tax and regulatory requirements—including Form 5500 filing. The ideal candidate will also bring expertise in integrating payroll systems with ERP platforms and have a strong focus on streamlining processes and improving efficiency.

Requirements

Associate degree minimum in accounting, finance, bookkeeping, or related field (7+ years’ equivalent experience may be considered in lieu of degree).
3-5 years of payroll experience; accounting background preferred.
2-3 years of benefits administration experience.
Experience with ADP Workforce now required.
Strong knowledge of payroll practices and tax regulations in a multi-state environment.
High level of accuracy and attention to detail.
High proficiency in Microsoft Excel, accounting software and ERP systems (e.g. Deltek Vantagepoint).
Ability to handle sensitive information with confidentiality.
Strong analytical, organizational, and communication skills.

Nice To Haves

Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).

Responsibilities

Process biweekly payroll using ADP Workforce Now for approximately 400 employees across multiple states.
Calculate wages, benefits, tax deductions, bonuses, and overtime in accordance with employment agreements and legal requirements.
Ensure payroll accuracy, tax compliance, and timely processing of earnings, deductions, garnishments, and direct deposits. Ensure compliance with relevant laws (e.g., FLSA, FICA, IRS regulations).
Coordinate with HR for new hires, terminations, and employee status changes
Collaborate with the HR team to administer 401(k) Plan, manage data upload of contributions and loan repayments, reconciliations, ensure timely funding and accurate reporting.
Reconcile and upload wage data for Workers' Compensation
Prepare and coordinate the submission of Forms 5500 and other benefit-related filings in collaboration with third-party administrators.
Collaborate with HR team to manage various leave types (vacation, sick, FMLA, etc.) and provide wage data and calculations for proper filings.
Prepare wage reports for unemployment insurance claims, disability and leave benefits, and support audits by providing required payroll documentation.
Reconcile payroll-related accounts in the general ledger and support monthly and year-end close processes.
Prepare and file payroll tax returns, including federal, state, and local taxes.
Assist in the preparation and distribution of year-end tax forms (e.g., W-2s, ACA 1095) and related filings, Total Rewards Statements, stock and ownership documents
Collaborate with Finance, HR, IT and third-party vendors to integrate payroll with the company’s ERP system (e.g., Deltek Vantagepoint).
Identify and implement opportunities to streamline payroll operations, enhance controls, and improve reporting accuracy, document procedures and processes.
Maintain confidentiality of employee and company payroll data.
Other duties as assigned