Payroll Specialist

Asure Software • Santa Ana, CA

1d • $20 - $30 • Onsite

About The Position

Over 600 employees strong, Asure sees Human Capital Management (HCM) through the lens of entrepreneurs and executives with an owner’s mentality. We help businesses develop their “Human Capital” to get to the next level, stay compliant, and allocate their time, money and technology toward growth. Our HCM platform empowers more than 100,000 clients to build great teams and better manage their people while staying compliant in an ever-changing HR legislative landscape. Asure’s HCM offering includes Payroll & Tax, HR, and Time & Attendance software and HR Services ranging from online compliance tools to a fully outsourced HR department. This position is based on-site at our office in Santa Ana, CA. Our Payroll Specialist supports our business clients by delivering expert payroll processing and our additional services. The Payroll Specialist is responsible for establishing and maintaining employee payroll records. Accurately enters and maintains employee related information in the payroll system, including, but not limited to personnel changes, wage adjustments, garnishments, child support and liens, tax withholding changes, direct deposit, special withholdings, compensation, and state unemployment codes, leave of absence, and termination forms. Administer s all payrolls within an assigned portfolio of customers, ensuring all customer payroll are processed in a timely and accurate manner, and in compliance with all applicable laws and regulations. Responsible for processing a variety of different payroll scenarios- weekly, semi-monthly, and custom calendar, hourly, salary, commissions, multi-state, etc. Produce s preliminary payroll reports and compare them against time sheets and other payroll data, to confirm accuracy. Verify time and attendance records, wage computation, hours worked and pay adjustments, and post information into appropriate records . Develop and maintain positive relationships with each client, serving as a trusted, go-to source for payroll processing support and best-practice recommendations. Respond to customer telephone and/or email inquiries and take appropriate action , in compliance with customer’s Service Level Agreements . Responsible for quality control and auditing to ensure accuracy and low error or defect percentage. Assist with month-end, quarter-end and year-end processes including communicating with clients on ACA activities and W2 pay/deduction code mapping verifications. Assist with the training and re-education sessions with customers on system functions and changes in the regulatory environment. Assist and/or manage updates to customers leave (PTO) plans and ancillary products such as benefits and 401(k) plans.

Requirements

• Bachelor’s degree in an accounting , finance or business, or equivalent work experience.
• FPC certification or 3-5 years of automated payroll systems experience .
• Previous payroll processing experience in a client facing environment, such as a Service Bureau Organization (SBO) .
• Direct experience in a variety of SaaS payroll systems, and your ability to learn new ones.
• Intermediate experience and knowledge in Microsoft Word, Excel, and Outlook software.
• Finesse- your ability to deliver under tight deadlines or unusual or critical situations.
• Project management skills to execute while navigating through a variety of different tasks.
• Professional presentation of written information, that is clear and effective for your success with your clients.
• Collaborative, team minded successful attitude, for your customer’s success.
• Polished communication skills both verbal and written.

Nice To Haves

• Background with in-house payroll processing experience in a small to mid-sized business is highly preferred, but not .

Responsibilities

• Establishing and maintaining employee payroll records.
• Accurately enters and maintains employee related information in the payroll system, including, but not limited to personnel changes, wage adjustments, garnishments, child support and liens, tax withholding changes, direct deposit, special withholdings, compensation, and state unemployment codes, leave of absence, and termination forms.
• Administer s all payrolls within an assigned portfolio of customers, ensuring all customer payroll are processed in a timely and accurate manner, and in compliance with all applicable laws and regulations.
• Responsible for processing a variety of different payroll scenarios- weekly, semi-monthly, and custom calendar, hourly, salary, commissions, multi-state, etc.
• Produce s preliminary payroll reports and compare them against time sheets and other payroll data, to confirm accuracy.
• Verify time and attendance records, wage computation, hours worked and pay adjustments, and post information into appropriate records .
• Develop and maintain positive relationships with each client, serving as a trusted, go-to source for payroll processing support and best-practice recommendations.
• Respond to customer telephone and/or email inquiries and take appropriate action , in compliance with customer’s Service Level Agreements .
• Responsible for quality control and auditing to ensure accuracy and low error or defect percentage.
• Assist with month-end, quarter-end and year-end processes including communicating with clients on ACA activities and W2 pay/deduction code mapping verifications.
• Assist with the training and re-education sessions with customers on system functions and changes in the regulatory environment.
• Assist and/or manage updates to customers leave (PTO) plans and ancillary products such as benefits and 401(k) plans.

Benefits

• Medical, Dental, Vision, HSA, FSA- All effective on day 1!
• Company paid Basic Life Insurance, A+D, Long-Term Disability, and Short-Term Disability
• 401K Program with 3% safe harbor contribution
• Employee Stock Purchase Program
• Fitness Reimbursement Program
• Self-Managed PTO

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level