Payroll Specialist

Professional Engineering Consultants•Wichita, KS

About The Position

The Payroll Specialist will manage the firm’s payroll processing, and related accounting functions. This position requires a capable problem solver, able to collaborate effortlessly, possess a strong accounting background, demonstrate leadership skills, and have a proactive approach to process improvement and compliance.

Requirements

Strong understanding of payroll regulations, tax compliance, and employment laws across various states
Proficiency in payroll software and Microsoft Excel
Excellent analytical skills, attention to detail, and ability to troubleshoot payroll discrepancies
Demonstrate strong organization, planning and prioritizing abilities
Work independently as well as in a team environment
Learn and perform multiple tasks in a fast-paced environment
Excellent communication skills
Comfortable interacting collaboratively with internal and external clients.
Positive attitude, self-motivated, with attention to detail
High degree of professionalism with demonstrated ability to handle sensitive information and maintain strict confidentiality
Bachelor’s degree in accounting or equivalent degree required
Minimum five (5) years’ payroll management experience in a multi-state, multi-company environment
Certified Payroll Professional (CPP) designation or equivalent is required

Nice To Haves

Experience in the engineering industry preferred
Familiarity and experience with ADP and Deltek Vantage Point preferred

Responsibilities

Oversee weekly production of labor data, for multiple states, including but not limited to ensuring input of all timesheets, review for accuracy, and resolution of errors
Bi-weekly loading of labor hour data for hourly and salaried employees, to the ADP System for payroll processing
Verify / audit entries to payroll for accuracy, including new hires, terminations, leaves of absence, rate changes, etc. Input standard hours, tax, direct deposit, insurance eligibility, accrual coding, etc. and submit payroll information to ADP System
Reconcile the bi-weekly ADP payroll register to labor costs to ensure accuracy and completeness
Maintain communication with all departments to ensure accurate payroll information is received on time
Review and process Payroll Change Forms and reconcile changes in the accounting system and ADP
Accurately process and document various non-timesheet components of payroll such as bonuses, and deferred compensation in ADP
Advise managers and supervisors on payroll policy changes and coach new hires on procedures pertaining to payroll
Ensure employee tax forms are completed, and direct deposit information provided in the ADP employee profile is supported
Validate and process Garnishment notices and other non-benefit deductions
Manage payroll tax filings, W-2s, and year-end reporting, collaborating with tax agencies as needed
Manage the administration of employee leave hours (vacation, sick, bereavement, etc.) per company policies
Maintain bi-weekly updates of employee 401k data on the Plan Provider’s portal
Send collection letters to employees when reimbursements are owed to the company
Generate labor data and ADP reports as needed
Perform various accounting functions as required by the role
Ensure compliance with all government payroll regulations, as well as established company payroll policies and procedures
Serve as the primary point of contact for payroll-related inquiries, both internal and external, resolving discrepancies and issues promptly
Maintain up-to-date knowledge of U.S. wage and compensation policies, best practices, and legal standards
Travel from time- to-time, but not on a monthly basis. Travel may be for training, conferences, meetings, or other work-related duties
Other projects and responsibilities may be added at the company’s discretion.