Payroll Specialist

EquipmentShare • Columbia, MO

3h

About The Position

At EquipmentShare, we’re not just filling a role — we’re assembling the best team on the planet to build something that’s never been built before. We’re on a mission to transform an industry that’s been stuck in the past by empowering contractors and communities through innovative technology, real-time support, and a team that truly cares.
We’re hiring a Payroll Specialist for our Corporate HQ in Columbia, MO and we’re looking for someone who’s ready to grow with us, bring energy and drive to their work, and help us build the future of construction. The Payroll Specialist will be a key member of our finance department, responsible for the accurate and timely processing of payroll for a diverse employee base. This role requires a strong understanding of payroll laws and regulations, excellent attention to detail, and the ability to work independently while also collaborating effectively within a team. The Payroll Specialist will serve as a subject matter expert, providing guidance and support to less experienced team members and contributing to continuous process improvement.

Requirements

• Must be able to work independently remotely with a strong work ethic
• In-depth knowledge of federal, state, and local payroll laws and regulations (e.g., FLSA, FMLA, wage and hour laws, tax compliance). Act as the primary in-house liaison with our third-party payroll provider, ensuring their services align with company policies and regulatory requirements for taxes and garnishments.
• Proficiency with Workday payroll software and HRIS systems.
• Advanced Excel skills (e.g., VLOOKUP, pivot tables, formulas).
• Exceptional attention to detail and accuracy.
• Strong analytical and problem-solving skills, with the ability to research and interpret complex information.
• Excellent communication skills, both written and verbal, with the ability to explain complex payroll concepts clearly.
• Ability to manage multiple priorities and meet strict deadlines in a fast-paced environment.
• Proven ability to work independently and collaboratively within a team.
• High level of integrity and ability to maintain strict confidentiality of sensitive information.
• Experience with multi-state payroll.
• Experience in a high growth fast paced environment
• Bachelor's degree in Accounting, Finance, Human Resources, or a related field (or equivalent practical experience).
• At least 5 years of progressive experience in payroll processing, with a strong understanding of in-house payroll systems.

Nice To Haves

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) strongly preferred.
• Knowledge of Davis Bacon Act for certified payroll

Responsibilities

• Process multi-state, Biweekly, and weekly payrolls for all employees, including salary, hourly, commissions, bonuses, and other pay elements.
• Ensure accurate calculation of wages, tax withholdings, deductions, and garnishments in compliance with federal, state, and local laws.
• Process special payrolls as needed (e.g., off-cycle runs, final paychecks, bonus payouts).
• Research and resolve complex payroll discrepancies and employee inquiries in a timely and professional manner.
• Collaborate with Human Resources and Accounting departments to ensure seamless integration of payroll data and processes.
• Assist with internal and external payroll audits, providing necessary documentation and explanations.
• Identify opportunities for process improvements and efficiencies within the payroll function.
• Stay current with changes in payroll laws, regulations, and best practices.
• Provide training and mentorship to junior payroll specialists.

Benefits

• Competitive compensation
• Full medical, dental, and vision coverage for full-time employees
• Generous PTO + paid holidays
• 401(k) + company match
• Gym membership stipend + wellness programs (earn PTO and prizes!)
• Company events, food truck nights, and monthly team dinners
• 16 hours of paid volunteer time per year — give back to the community you call home
• Career advancement, leadership training, and professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level