Payroll Specialist

Off Duty Management•Katy, TX

9d•Onsite

About The Position

Off Duty Management’s Accounting Team works onsite at our Corporate Office located in Katy, Texas. We offer a no-cost solution that helps law enforcement agencies nationwide to manage and execute their off-duty programs and assignments. Our services include 24/7 customer support, handling inbound service requests, scheduling, time and attendance, payroll, and invoicing. Job Overview: The Payroll Specialist is responsible for processing payroll for all contract employees, ensuring accuracy and compliance by reconciling payroll data between our proprietary scheduling software and the NetSuite Accounting System. This includes maintaining thorough documentation of all payroll-related transactions. This position navigates multiple software platforms and payroll systems to ensure timely and accurate contractor payments. The Payroll Specialist reports to the Payroll Manager.

Requirements

Work experience as a Payroll Specialist or related field, with an emphasis on using spreadsheets for large-scale data management and reporting
Ability to calculate, post, and manage accounting figures and financial records
Demonstrated ability to analyze data using critical thinking to identify discrepancies (e.g., incorrect employee information, system errors, or manual input mistakes)
Experience with Excel functions, pivot tables, and advanced formulas for investigating complex payroll data
Proficiency in MS Office Suite
Comfortable working under pressure to meet the Agency’s payroll deadlines
Strong customer service skills
Proficient verbal and written communication skills
A high degree of accuracy and attention to detail to spot errors or inconsistencies in payroll data
Adaptable to evolving payroll structures and managing diverse payroll schedules
Capable of seamlessly transitioning between tasks as needed for backup support
Works well with a team and has a solution-oriented approach
Extremely detail-oriented, with consistent accuracy
Ability to work efficiently and accurately in a fast-paced environment
Strong organizational skills
High school diploma required; an associate degree in business or accounting is preferred
Minimum 2-3 years of experience performing payroll, AP/AR, or other accounting functions

Nice To Haves

Preference is given to individuals with prior Accounting Software experience

Responsibilities

Accurately and efficiently completes assigned 1099-payroll and other Accounts Payable responsibilities
Maintains payroll information by collating, calculating, and entering data
Updates payroll records by entering any changes to the contractor’s profile, such as banking information and mailing address, to ensure the individual is payroll-ready
Prepares payroll reports and validates hours, earnings, admin fees, and payroll tax percentages
Regularly performs data reconciliation between different systems (time-tracking system and payroll systems) using Excel functions to ensure consistency and accuracy
Research payroll discrepancies, creating tickets to have errors corrected, and answering payroll queries
Examines scheduling docs to ensure shift details align with the agency’s guidelines
Ensures all payroll operations comply with company policies and procedures
Successfully collaborates with other departments to complete assigned tasks efficiently and accurately
Performs general office tasks, including answering calls, managing files, handling inbox communications, and completing other assigned duties
Processes and issues 1099 forms to contract employees
Performs other duties, tasks, and responsibilities as assigned by management to support organizational goals and objectives