Payroll Specialist

PracticeTek • San Diego, CA

5d • $60,000 - $65,000

About The Position

The Payroll Specialist is responsible for supporting the accurate and timely processing of multi-entity payroll, ensuring compliance with federal, state/province, and local regulations. The ideal candidate has hands-on experience with UKG and UKG’s Workforce Management system and a strong attention to detail.

Requirements

• 2–3 years of payroll experience
• At least 1 year of hands-on experience with UKG
• At least 1 year of experience with UKG’s Workforce Management System
• Working knowledge of payroll laws and regulations, including California wage and hour rules
• Strong attention to detail with a high level of accuracy
• Ability to manage deadlines in a fast-paced environment
• Intermediate and Regular use of Microsoft Excel (VLOOKUP/XLOOKUP, pivot tables) for payroll reconciliation and audits
• Analytical and problem-solving skills
• Strong organizational and time management abilities
• Clear and professional communication skills with customer service mindset
• High level of discretion and confidentiality
• Process-oriented mindset with continuous improvement focus

Nice To Haves

• Experience supporting payroll for multiple states and Canada.
• Payroll certification (FPC or CPP) is a plus

Responsibilities

• Process bi-weekly, semi-monthly and/or off cycle payroll for hourly and salaried employees in the US and CAD using UKG
• Maintain and audit employee timekeeping data within the Workforce Management system
• Ensure accurate calculation of wages, overtime, bonuses, commissions, deductions, and taxes
• Research and resolve payroll discrepancies, including timekeeping and pay issues
• Ensure compliance with federal, state/province and local payroll laws and regulations as well as Canadian federal and provincial regulations.
• Assist with payroll-related audits and provide supporting documentation as needed
• Prepare payroll reports, reconciliations, and variance analyses, if needed
• Support year-end processes including W-2s and other required filings
• Work directly with employees and managers to resolve payroll and timekeeping issues, via email, phone or through the ticketing system with timely communication and appropriate escalation.
• Identify opportunities to improve payroll processes, controls, and system efficiencies

Benefits

• Comprehensive health, dental, and vision coverage options
• Wellness benefits that support lifestyle, behavioral health, and overall wellbeing
• Flexible paid time off, sick time, and 10 company-paid holidays
• 401(k) plan with company match to help you build your future
• Culture Committee driving initiatives that spark connection, fun, and belonging

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed