Payroll Specialist

Albert & Mackenzie, LLP

38d • $26 - $30 • Hybrid

About The Position

The Payroll Specialist will process and manage firmwide payroll, administering bi-weekly payroll and specialty payroll runs, ensuring compliance with federal, state, and local regulations, and serving as a key point of contact for payroll-related questions. The Payroll Specialist must be comfortable working with sensitive and confidential information and collaborating closely with Human Resources, Finance, and firm leadership.

Requirements

• Proven experience as a Payroll Specialist or in a similar payroll-focused role
• Required 3+ Years experience with ADP Workforce Now
• Strong understanding of payroll best practices, wage and hour laws, and payroll tax compliance
• Experience processing multi-state payroll and setting up payroll in new jurisdictions
• Demonstrated experience working with federal, state, and local tax agencies
• Strong Microsoft Office skills, particularly Excel (including formulas)
• Capable of handling multiple priorities in a high-pressure environment
• Exceptional attention to detail and strong organizational skills
• High level of integrity and discretion with confidential information
• Excellent written and verbal communication skills
• High school diploma or equivalent required

Nice To Haves

• Associate’s or Bachelor’s degree in business, accounting, or a related field is a plus
• The ideal candidate will be highly organized, detail oriented and work well under pressure, with the ability to juggle multiple projects simultaneously. Must possess excellent communication skills, be a team player, and have pride in work product. This is a fast-paced position that requires a sense of urgency while maintaining accuracy.

Responsibilities

• Process full-cycle bi-weekly payroll and specialty payroll runs (e.g., bonuses, off-cycle payments) using ADP Workforce Now
• Review, manage and validate employee time and attendance records, including overtime, differentials, deductions, and bonuses
• Ensure payroll accuracy and compliance with applicable federal, state, and local wage and hour laws
• Set up and maintain payroll for new states as business needs require, including coordination with tax and regulatory agencies
• Work directly with tax entities to resolve payroll tax issues, notices, and audits
• Process payroll taxes and ensure timely and accurate remittance of payroll-related filings
• Maintain accurate payroll records, including rates of pay, deductions, benefits, and new hire information
• Prepare payroll reports for leadership, Finance, and Human Resources as needed
• Respond to payroll-related questions from employees and management in a timely and professional manner
• Support year-end processes, including W-2 preparation and reconciliation
• Partner with HR to ensure payroll changes align with personnel actions, policies, and benefit elections
• Maintain strict confidentiality and safeguard sensitive employee information

Benefits

• Albert and Mackenzie offers a competitive compensation package to include 100% company sponsored employee Medical, Vision, Short Term Disability, Long Term Disability and Life insurance benefits, a 401k plan, paid time off, and optional voluntary dental and ancillary plans.
• Full-time employees receive a competitive compensation package that features discretionary bonus opportunities and a comprehensive benefits program, including medical, vision, short-term and long-term disability, life insurance, a 401(k) retirement plan, paid time off, and optional dental coverage.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED