Payroll Specialist

Irex Contracting Group•Lancaster, PA

19d

About The Position

This position is responsible for preparing and filing state and local payroll tax returns and arranging for payment on a timely basis. This position is also responsible for the timely administration of hourly payroll and a variety of administrative duties associated with the hourly payroll functions.

Requirements

Excellent skills using MS Word & MS Excel
Strong skills using & understanding the flow of transactions within payroll
Ability to maintain confidentiality & exercise extreme discretion
Excellent problem solving/judgment skills & high level of attention to detail and accuracy
Strong organizational, interpersonal and communication skills & the ability to work under pressure required
Ability to handle & prioritize multiple tasks and meet all deadlines
High School Diploma, required
Experience in a Payroll Office performing all payroll functions

Nice To Haves

Experience working with Unions nationally, preferred
Knowledge of JDE Payroll Systems, a plus
Knowledge of Direct Deposit transmittal process, a plus

Responsibilities

Responsible for processing weekly payroll.
Ensures proper completion of payrolls, including, printing and distributing checks and transmitting payroll ACH files.
Administer the time keeping system and train field users on proper use.
Review payroll calculations to ensure accuracy of wages, taxes, benefits and deductions.
Process voluntary and involuntary deductions.
Transmit files and payments to appropriate agencies.
Maintain employee payroll files and employee information in the payroll software.
Responsible for ensuring receipt of correctly completed I-9 and processing in the E-Verify system when required.
Work with HR to ensure coordination of benefits and deductions.
Respond to employee requests pertaining to payroll matters, maintaining a professional and positive attitude.
Maintains multi-union information, including documenting individual union requirements.
Process weekly certified payrolls, as required.
Reconciles union remittance payments to the general ledger on a monthly basis.
Assist in collecting data for union and financial audits.
Complete payroll tax registrations for withholding and unemployment accounts when employing associates in new states.
Ensure proper set up and maintain state unemployment rates in JDE for all Companies
Prepare and submit state and local payroll tax returns and filings to the appropriate agencies including any ACH payments.
Reconciles all payroll tax accounts to the general ledger
Reviews payroll tax area code on all jobs and interacts with field to ensure proper tax area set up.
Advise management of changes in tax laws and needed actions.
Assist in annual W-2 process and reconciliation.
Maintains department tax files for all Companies.
Interacts with Corporate Cost Control regarding unemployment rates and claims.