Payroll Specialist

Aston Carter • Brookfield, CT

375d • $60,320 - $65,000

About The Position

The Payroll Specialist will manage end-to-end payroll processing for U.S. employees, ensuring timely and accurate payroll runs while maintaining compliance with tax laws and company policies. This role is essential for overseeing payroll across multiple states and jurisdictions, providing exceptional support to employees, and identifying opportunities for process improvements.

Requirements

• 3 years of payroll processing experience.
• Experience with multistate payroll processing (Federal, State, and Local Tax).
• Year-end support experience.
• Proficiency in payroll software such as ADP, Paychex, Workday, and Kronos.
• Knowledge of payroll tax regulations.
• Strong skills in payroll accounting.
• Experience with VLOOKUP.

Nice To Haves

• Experience with payroll software developments.
• Ability to manage and configure payroll systems for open enrollment.
• Excellent communication skills for employee support.
• Experience in identifying and implementing process improvements.

Responsibilities

• Manage end-to-end payroll processing for U.S. employees, ensuring timely and accurate payroll runs (bi-weekly, semi-monthly, or monthly).
• Oversee payroll for multiple states and jurisdictions, ensuring compliance with applicable tax laws, wage and hour regulations, and company policies.
• Review and ensure the correct application of employee deductions (taxes, benefits, garnishments, etc.) and ensure payments are made to the appropriate third parties.
• Maintain compliance with federal, state, and local payroll tax laws and other regulatory requirements.
• Open tickets and partner with payroll tax reporting specialists to address payroll tax-related issues.
• Ensure timely filing of tax documents (e.g., 941, 940, W-2s, W-3s, etc.) and ensure proper record-keeping of payroll information.
• Work with external auditors for payroll-related audits, providing necessary documentation and ensuring compliance with audit findings.
• Enter and maintain employee information in the payroll system.
• Stay current with payroll software developments and recommend updates or new systems as necessary.
• Manage and configure the payroll system for open enrollment, ensuring accurate setup of benefit plans, rates, and employee eligibility.
• Serve as the primary point of contact for employees with payroll-related inquiries, including timesheet, tax, garnishment, and pay discrepancies.
• Provide guidance on payroll-related matters, including payroll policies, pay schedules, and deductions.
• Identify opportunities for streamlining payroll processes, improving accuracy, and increasing efficiency.
• Implement best practices to reduce payroll errors and enhance operational productivity.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Administrative and Support Services
• Education Level: No Education Listed