Payroll Specialist

Spotify • New York, NY

81d • $59,298 - $84,712 • Remote

About The Position

We're looking for a Payroll Analyst who is detail-oriented, collaborative, and eager to make an impact. In this role, you'll help ensure every team member across North America is paid accurately and on time. You'll support the day-to-day flow of payroll data, support tax reporting and compliance, and partner closely with HR, Finance, and external vendors to keep our processes running smoothly. You'll bring strong analytical and problem-solving skills, along with experience using Workday and ADP SmartCompliance. You'll take ownership of payroll accuracy and process improvement, using your curiosity and initiative to spot patterns, resolve issues, and help us work smarter through automation. This role is ideal for someone who enjoys both detail and collaboration—someone who can dive into data while also building trusted relationships across teams. If you're looking for an opportunity to grow your career in payroll within a supportive, fast-paced environment, we'd love to hear from you.

Requirements

• Minimum of 3+ years of relevant payroll experience
• Knowledgeable in payroll tax compliance and multi-state payroll processes
• Proficient in Workday and ADP SmartCompliance
• Strong analytical, problem-solving, and reconciliation skills
• Strong Excel skills (VLOOKUP, pivot tables, formulas)
• High integrity and ability to maintain confidentiality
• Proactive, adaptable, and hands-on with a strong work ethic and a 'can-do' approach
• Diligent individual with a focus on automation and continual improvement
• Able to work independently and collaboratively within a team
• Bachelor's degree in Business Administration, Accounting, or Finance

Responsibilities

• Ensure timely and accurate end-to-end payroll processing (semi-monthly and off-cycle) for North America
• Process daily equity transactions, including RSU vesting and NSO exercises, using E*Trade reporting
• Assist with monthly, quarterly, and annual payroll tax reconciliations and filings (federal, state, and local), including forms 941, 940, W-2, and T4
• Maintain and document standard operating procedures for payroll processes
• Validate payroll controls and escalate discrepancies or exceptions to management
• Collaborate with HR, Benefits, Finance, Engineering, and external vendors (e.g., third-party payroll providers)
• Provide excellent communication with employees and partners on payroll policies, deductions, and tax queries
• Audit benefit data integrations between Workday and vendor systems to ensure accuracy
• Review payroll results and reports to identify errors, anomalies, or exceptions
• Participate in special projects, user acceptance testing (UAT), and ad hoc analyses as needed

Benefits

• Health insurance
• Six month paid parental leave
• 401(k) retirement plan
• Monthly meal allowance
• 23 paid days off
• 13 paid flexible holidays
• Paid sick leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services
• Education Level: Bachelor's degree