Payroll Specialist II

Humboldt Unified School District•Prescott Valley, AZ

23h•Onsite

About The Position

Oversees requests from the Superintendent of School, Director of Finance, Director of Human Resources, Director of Federal Programs, Internal Auditor and campus Principals with regard to sensitive confidential payroll data as requested. Verifies the bi-weekly processing of payroll. Oversee payroll department procedures to insure accuracy in processing and adherence to generally accepted payroll standards.

Requirements

Present a professional appearance and attitude at all times
Knowledge of generally accepted payroll practices
Knowledge of standard office equipment such as an adding machine, copy machine etc.
Ability to analyze data and clearly report the findings
Work cooperatively and courteously with supervisors, directors, principals and fellow employees
Be flexible and open to new ideas and suggestions
Be tactful when communicating with others both verbally and in written communication
Ability to communicate effectively verbally and in writing
Knowledge of applicable Federal and State laws, district procedures and Board policies.
Ability to handle confrontation and conflict without an emotional response
Ability to do detailed mathematical computations
Ability to maintain confidentiality
Produce accurate work and complete assignments with minimal supervision.
Ability to apply common sense understanding to solve practical problems and deal with a variety of situations
High School diploma or equivalent
2-3 year previous payroll experience
Experience with automated payroll/HR systems
Any equivalent combination of training, education and experience that meets minimum requirements
Criminal justice/Fingerprint clearance
Demonstrated general proficiency in computer programs such as Microsoft Excel, Word, Google Suite and job specific computer programs

Responsibilities

Interface with all employees regarding payroll related questions and/or grievances, follow up and resolve all issues
Act as agent to accept tax levies, verification of employment, child support requests etc
Print all payroll related reports
Assemble the bi-weekly payroll book that represents our audit trail
Assemble the bi-weekly signed timesheet book that represents our audit trail
Interpret school policies and government regulations affecting payroll procedures
Monitors Arizona State Retirement System for new hires, payroll verification, member eligibility
Maintain the 20/20 tracking spreadsheet required by Arizona State Retirement System
Compiles all payroll information to be presented for the annual audit
Assists in maintaining proper audit trail and checks & balances, assists auditors
Reviews the following federal, state, Medicaid and W-2's tax returns prior to going to the Director of Finance for signature
Studies and standardizes procedures to improve efficiency in the payroll department
Authors and maintains a “Payroll Procedures Manual”
Oversees proper maintenance of employee payroll files and storage of dated payroll records as required by generally accepted payroll standards
Tracks all employee timesheets to insure proper signatures of employees and verify that all have been signed by their supervisor
Attends required HIPAA Privacy and Security training
Participates in the monthly New Employee Orientation training programs - facilitates the payroll portion
Maintains and updates training materials for the New Employee Orientation programs
Deducts tax credit donations from bi-weekly paycheck as needed
Coordinates and oversees importing/exporting of the district time tracking system
Manages all special projects within the district
Helps with front desk coverage as needed
Inputs purchase requisitions relating to auxiliary funds and student clubs, checking for accuracy and correctness of information; purchasing requirement reviews in accordance with regulations and procedures
Distributes purchase orders, places orders with vendors and distributes file copies and back-up documentation
Prepares and distributes financial reports to district personnel and government agencies as directed by supervisor
Prepares various reports and retrieves records for auditors, department heads
Assist Director with bid specification preparation, bid request issuance and upcoming quote reviews