Payroll Specialist I

Texas Department of Transportation•Austin, TX

About The Position

Performs moderately complex timekeeping and payroll functions. Assists with all payroll processing and timesheet review, as well as related payroll recording and reporting functions. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. Essential Duties: Processes payroll transaction in accordance with applicable regulations, policies, and procedures; research critical transactions and recommends alternative solutions. Maintains appropriate payroll processing controls and assists with returned monies and payment cancellations. Communicates and coordinates with staff and external entities to research, explain and/or resolve complex payroll, leave, tax or retirement-related questions and issues; ensures the correct interpretation and application of various laws, codes, rules, accounting controls, and other matter pertaining to payroll operations. Processes payroll and verifies accuracy of hours to be paid. Assists with preparing system for payrolls, and completing the fiscal year end process. Provides assistance and responds to district/division time administrator and/or employees with functionality and procedural payroll questions and issues. Sets up work schedules and schedule overrides; enters awarded agency time, donated sick hours and military hours; reconciles and inserts time for terminated employees; reconciles leave without pay hours. Assists with longevity and benefit replacement payments, lump sum payments to eligible terminated employees, monthly overtime and comp time payments. Assists with audits on off cycle payrolls and may create/distribute Internal Revenue Service 941 returns. Performs other job duties as assigned.

Requirements

Bachelor's Degree in in business, public administration, finance, accounting, or a related discipline. Relevant work experience may be substituted for degree on a year per year basis.
1 year of experience in time and labor, payroll, accounting, or related work experience. (Experience can be satisfied by full time or prorated part time equivalent). Related graduate level education may be substituted for experience on a year per year basis.
Payroll processing and related reporting including 941 reporting, W-2 and 1099 processing
Analyzing payroll projects and tasks, prioritizing setting goals and meeting payroll deadlines.
Time and labor, timekeeping and related reporting and resolution
Maintaining effective working relationships with internal and external customers
Adjust to changing work place demands
Maintain confidentiality and protect the privacy of state employees, taxpayers and other members of the public
Human resources administrative practice and procedures
Leave accounting practices and procedures
Governmental and financial accounting principles and procedures
State government accounting, generally accepted accounting principles and procedures, office practices, and governmental regulations applying to accounting records.
State and federal payroll rules, regulations and laws

Nice To Haves

Bachelor's degree in Finance, Accounting, Economics, Business Administration, etc. highly preferred.

Responsibilities

Processes payroll transaction in accordance with applicable regulations, policies, and procedures; research critical transactions and recommends alternative solutions.
Maintains appropriate payroll processing controls and assists with returned monies and payment cancellations.
Communicates and coordinates with staff and external entities to research, explain and/or resolve complex payroll, leave, tax or retirement-related questions and issues; ensures the correct interpretation and application of various laws, codes, rules, accounting controls, and other matter pertaining to payroll operations.
Processes payroll and verifies accuracy of hours to be paid.
Assists with preparing system for payrolls, and completing the fiscal year end process.
Provides assistance and responds to district/division time administrator and/or employees with functionality and procedural payroll questions and issues.
Sets up work schedules and schedule overrides; enters awarded agency time, donated sick hours and military hours; reconciles and inserts time for terminated employees; reconciles leave without pay hours.
Assists with longevity and benefit replacement payments, lump sum payments to eligible terminated employees, monthly overtime and comp time payments.
Assists with audits on off cycle payrolls and may create/distribute Internal Revenue Service 941 returns.
Performs other job duties as assigned.