Payroll Specialist/Assistant Bookkeeper

Amaral Bus Co • Westport, MA

397d • $52,000 - $72,000

About The Position

The Payroll Specialist/Assistant Bookkeeper at Amaral Bus Co., Inc. is responsible for managing payroll processing, accounts payable, and human resources data entry. This full-time role requires a strong work ethic and commitment to excellence, contributing to the financial operations of a family-owned transportation company dedicated to quality service in New England.

Requirements

• Experience with ADP preferred.
• Previous payroll experience preferred.
• Advanced QuickBooks Premiere experience is a plus.
• Advanced proficiency in QuickBooks and MS Office software.
• Proven experience as an Administrative Assistant or Office Assistant.
• Technological proficiency without assistance.
• Strong understanding of payroll processing.
• Excellent organizational skills.
• Must possess initiative, energy, and drive.
• Ability to multitask in a fast-paced environment.
• Ability to professionally interact with all levels of management and co-workers.
• Confidentiality when dealing with employee and company financial information.
• Excellent written and verbal communication skills.

Responsibilities

• Accurately process weekly payroll in accordance with state/federal laws and company pay regulations using ADP.
• Process Accounts Payable.
• Perform Human Resources data entry including new employment folder entries, filing wage claims, and processing deductions for employees such as Child Support, tax deductions, and withholdings.
• Manage benefit administration software to ensure accurate and compliant processing of benefit enrollments, changes, and terminations.
• Conduct various data entries as needed using Microsoft Office, Excel, Adobe Acrobat, Quickbooks, ADP Workforce Now, and Google Suites, FMCSA Portal, etc.
• Gather information required for audits, tax preparation, and monthly financial reporting.
• Coordinate the agency's recruitment process including posting positions, advertising, and screening calls.
• Maintain an accurate and detailed filing system for both virtual and physical forms and documents.
• Prepare and post journal entries, perform bank reconciliations as needed.

Benefits

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Transit and Ground Passenger Transportation
• Education Level: No Education Listed