Payroll Processor - Corporate Las vegas

Tao Group Hospitality•Enterprise, NV

3h•Onsite

About The Position

The Payroll Processor is responsible for interacting directly with venue management to ensure that all payroll data is reported accurately. Their primary responsibility will be to work as liaison between Oracle payroll process and the contact at the venues. This position will work closely with HR and Accounting teams on departmental projects to continually improve service and efficiency. The Payroll Processor will also be responsible for research and resolution of all payroll discrepancies, including stop payment for all lost or missing payroll checks, the issuance of manual checks for all term related payments. Responsibility will also include research and follow up for stale dated checks and documentation for these checks up to and including reporting unclaimed wages to appropriate state agency. Tao Group Hospitality delivers distinctive culinary and premium entertainment experiences through its portfolio of restaurants, nightclubs, lounges, and daylife venues. The company operates branded locations across the globe, featuring a collection of widely recognized hospitality brands including TAO, OMNIA, Marquee, LAVO, Beauty & Essex, Cathédrale, Little Sister, The Highlight Room, Sake No Hana, KOMA, Avenue, Fleur Room, JEWEL, and more. Tao Group Hospitality is part of Mohari Hospitality, an investment firm focused on the luxury lifestyle and hospitality sectors. With over 25 years of industry experience, Tao Group Hospitality consistently sets the bar for guest experiences by delivering unforgettable entertainment with innovation and creativity at the core. The company strives to exceed expectations and continually reinvent the future of hospitality through its owned operations as well as joint venture and managed properties.

Requirements

High School Diploma required or equivalent
Proof of eligibility to work in the United States
Minimum of two to three (2 – 3) years’ experience in electronic payroll processing with Multi State knowledge
Maintain a professional, neat and well-groomed appearance adhering to Tao Group Hospitality standards
Proficient in Windows Microsoft Office (Word and Excel)
Knowledge and experience with multi-tax jurisdictions
Knowledge of all federal, state, and other regulatory agencies laws for payroll-related compliance
Knowledge of arithmetic
Knowledge of economics and accounting principles and practices and reporting financial data
Must have strong problem-solving skills
Excellent written and verbal communication skills required
Ability to work under pressure and meet deadlines
Must have good positive energy throughout the day
Must be effective as part of a team; ability to interact with internal and external customers, managers, and co-workers in a professional, courteous manner
Ability to maintain a high level of confidentiality
Ability to handle a fast-paced, busy, and somewhat stressful environment

Nice To Haves

Experience with Oracle Payroll services and procedures preferred
Fluency in Spanish a plus
Fundamental Payroll Certification (FPC) equivalence or Certified Payroll Professional is a plus
Experience in dealing with Workday payroll systems preferred

Responsibilities

Assist in the processing of all payroll entries within Oracle. Assist in the payroll uploads (imports) of bonus/commission information into payroll system adhering to the designated processing timeline to ensure timely payroll processing
Input with supplemental payment details (i.e., bonuses, commissions, lump sum payments, etc.)
Calculate and provide data so that Oracle can accurately calculate retroactive adjustments required for all non-exempt employees, paid hourly. Calculate and provide data to Oracle for retroactive adjustments required for all exempt employees being paid a fixed salary
Calculate and provide data to Oracle for all employees for all overtime retroactive pay calculations
Audit electronic Timecards to ensure all hours are submitted and processed within the correct pay period
Ensure all hours have been approved by the department Manager or Supervisor and resolve all exceptions based on documented payroll processing guidelines
Input payroll related adjustments and updates into Oracle, such as pro-rations, retroactive payments, stop payments, off cycle payments, etc. subject to payroll processing timelines
Process manual checks for missing hours, PTO/Vacation Cash outs, terminations and settlements as well as one-time payments and forward to the Accounting team with the required documentation for processing.
Work with HR/Payroll team on importing related data into payroll software and provide quality control to HR processed database changes to ensure data integrity
Conduct both pre and post audits of the payroll input file and corrects any errors prior to file upload
Coordinate with Payroll Leadership team on all pertinent payroll issues. Work closely with the venue Management team to resolve employee payroll issues timely and within state guidelines.
Notify Oracle of requirement for stop payments, off cycle payments and voids and provide data to identify specific payment(s) impacted
Track employees' usage of PTO, including payments to employees and balances available
Assist in the distribution of employee payroll checks and statements. Distribution of employee Forms W-2
Assist in extracting data from Payroll/timecard/PTO Tracking to generate reports needed by management
Receive and stamp date receipt of all garnishment orders or inquiries. Submit all wage assignment orders or inquiries to Oracle Payroll Specialist by specified method within 24 hours of receipt per department guidelines
Work with internal Tao Group Hospitality Payroll Accountant in notifying Oracle of all updates and changes to tax rates, jurisdictions and tax status in a timely manner
Assists in the handling of employee payroll related inquiries either written, phone or in person with professionalism, courteousness and a sense of urgency
Actively try to contact employees who have not cashed live checks to ensure that they do not become stale dated. Document all attempts to contact the employee. Update the Unclaimed wage report with updated information
Assist with annual audit preparation; W-2 processing and all year end responsibilities and reporting
Assist with projects relating to automation and streamlining of process and procedures for payroll; continues to look for solutions and raise-the-bar
Assist and/ or completes additional tasks as assign