Payroll/Personnel Supervisor

DeKalb County•Decatur, GA

12d

About The Position

The purpose of this classification is to supervise day-to-day operations and staff involved in performing payroll and personnel duties. Essential Functions: The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Supervises, directs, and evaluates assigned staff; develops and oversees employee work schedules to ensure adequate coverage and control; compiles and reviews timesheets; approves/processes employee concerns and problems and counsels or disciplines as appropriate; assists with or completes employee performance appraisals; directs work; acts as a liaison between employees and management; and trains staff in operations, policies, and procedures. Organizes, prioritizes, and assigns work: prioritizes and schedules work activities in order to meet objectives; ensures that subordinates have the proper resources needed to complete the assigned work; monitors status of work in progress and inspects completed work; consults with assigned staff to assist with complex/problem situations and provide technical expertise; provides progress and activity reports to management; and assists with the revision of procedure manuals as appropriate. Supervises and performs payroll duties; reviews and enters timesheets into timekeeping system; monitors and maintains time sheet records and leave reports; prints and reviews payroll registers; and makes corrections and submits to payroll office; submits federal and state tax changes to payroll; collects, sorts and distributes paychecks; identifies and investigates existing and /or potential payroll problems; and authorizes payments and collects overpayments from employees. Supervises and performs personnel duties; educates staff on payroll/personnel policies and procedures; and assists management and supervisors with technical and administrative issues. Prepares Family Medical Leave Act (FMLA) requests; processes FMLA and Donation of Leave requests; ensures leave is used as approved; and maintains related documentation and records. Supervises and performs insurance duties; assists employees with understanding and electing benefits during open enrollment; receives and responds to disputes relating to benefit eligibility; processes employee enrollment forms and other benefits related documents; acts as liaison between employees and benefit coordinators; and works with various insurance vendors. Supervises and participates in the maintenance of personnel files; notifies department supervisors when performance appraisals are due; processes paperwork and updates departmental databases for salary increases, promotions, address changes and other payroll and personnel issues; and prepares, compiles, and submits related reports. Approves adjustments or corrections for work/leave time or Workers’ Compensation; maintains leave bank; tracks adjustments; ensures proper payment and coding; receives employee complaints and assists with problem resolution; receives and forwards information to Workers’ Compensation department; and monitors employees on- the- job injuries and exposure reports. Coordinates hiring procedures for department; requisitions positions; prints and distributes applications; coordinates and facilitates interviews; processes new hires and forwards for approval; coordinates and conducts new employee orientation; and assists Human Resources with the physical agility procedures. Assists with developing and implementing department plans, goals, objectives, policies and procedures; recommends strategies and changes to work methods and practices, policies, standard operating procedures, and training programs to improve department operations; monitors implementation of rules and regulations; and updates policies and procedures according to federal, state, or local legislation as required. Assists with annual budget preparations; makes recommendations regarding staffing and equipment outlays; and monitors expenditures to ensure compliance with approved budget. Serves as a primary contact with Human Resources, Payroll, Information Technology and Workers’ Compensation on a variety of payroll/personnel processing matters.

Requirements

Associate’s degree in Human Resources, Finance, Business Administration, or a related field required
Five years of experience in payroll or human resources
Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Responsibilities

Supervises, directs, and evaluates assigned staff
Organizes, prioritizes, and assigns work
Supervises and performs payroll duties
Supervises and performs personnel duties
Supervises and performs insurance duties
Supervises and participates in the maintenance of personnel files
Approves adjustments or corrections for work/leave time or Workers’ Compensation
Coordinates hiring procedures for department
Assists with developing and implementing department plans, goals, objectives, policies and procedures
Assists with annual budget preparations
Serves as a primary contact with Human Resources, Payroll, Information Technology and Workers’ Compensation on a variety of payroll/personnel processing matters.