Payroll - Payroll Specialist/Human Resources Assistant

Unicare Community Health Center Inc, Recruiter • Ontario, CA

85d

About The Position

Payroll/ HR Specialist is responsible for providing comprehensive support in the areas of payroll processing, human resources administration, and employee record management. The role ensures the accurate and timely execution of payroll activities, support all phases of the employee lifecycle (onboarding through offboarding) and helps maintain compliance with federal, state, and local employment laws and regulations.

Requirements

• High School Diploma or GED required.
• Associate or Bachelor’s degree in Accounting, Human Resources, Business Administration, or related field (required or preferred).
• HR or payroll certificate a plus (FPC, CPP, PHR or SHRM-CP) preferred.
• 2-5 years of experience in payroll processing and/or HR administration required.
• Experience with payroll systems such as Ceridian Dayforce preferred.
• Must be proficient in Excel, Word and Outlook.
• Familiarity with HRIS systems and timekeeping software.
• Experience managing benefits, onboarding/offboarding and employee records.

Nice To Haves

• Excellent written and verbal communication skills.
• Extraordinary people skills with ability to communicate and cooperate at all levels of the organization.
• Ability to research with colleagues and effectively present information.
• Strong customer service and relations-building skills.
• Management skills to interact with staff, providers, members and external agencies.
• Strong understanding of federal and state wage laws, tax regulations, and labor laws.
• In-depth knowledge of employee benefits and leave policies (e.g., FMLA, sick leave).
• Understanding of proper taxation of employer-paid benefits.
• Knowledge of HIPAA, and state/federal regulations related to payroll and HR.
• Ability to maintain confidentiality and adhere to UCHC privacy standards.
• Stay current with changes in payroll and employment laws and ensure compliance.
• Maintain a high level of understanding of health records and health information regulations.
• Strong organizational skills with keen attention to detail.
• Detail-oriented and highly organized.
• Demonstrated a strong work ethic and flexibility in daily responsibilities.
• Capacity to work independently and collaboratively.
• Maintains quality service by following organization standards.
• Contributes to team effort by accomplishing related results as needed.
• Maintains employee confidence and protects sensitive information.

Responsibilities

• Perform daily payroll department operations.
• Manage workflow to ensure all payroll transactions are processed accurately and timely.
• Reconcile payroll prior to transmission and validate confirmed reports.
• Understand proper taxation of employer paid benefits.
• Process correct garnishment calculations and compliance.
• Execute Ceridian Dayforce time and attendance processing and interface payroll.
• Perform compliances for unclaimed property payroll checks.
• Process accurate and timely year-end-reporting when necessary (W-2, W-2c, etc.).
• Oversee payroll transactions (e.g. via banking).
• Conduct regular audits on payroll procedures and records.
• Process benefit costs, like insurance fees and sick leaves.
• Design, document, and implement procedures to streamline payroll and human resources processes.
• Process manual check and support termination process and assist with processing of terminations.
• Update and reconcile monthly bank statements from Ceridian Dayforce.
• Input and tracking of all employees’ time off.
• Maintain employee information by entering and updating employment and status-change data.
• Provides secretarial support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; maintaining equipment and supplies.
• Design maintains and updates spreadsheets or file indexes/cross-reference requiring data for reporting, timeliness and compliance purposes.
• Organizes and prioritizes daily workload by meeting deadlines, locates information, problem solves and contributes to solutions accurately and promptly.
• Report to management on payroll issues and changes.
• Manage timekeeping processes to support all payroll processing.
• Answer employees’ questions about salaries and tax.
• Performs customer service functions by answering employee requests and questions, distributes payroll checks.
• Assists with the preparation of the performance review process.
• Ensure Unicare remains in compliance with all applicable laws and regulations as identified in the Corporate Compliance program.
• Stay up to date on state and federal payroll and tax laws.
• Review and maintain expense reports to obtain approval, enter Payroll Expense Report, route for further approvals.
• Submit employee data reports by assembling, preparing, and analyzing data.
• Maintains the accurate and up-to-date forms, integrity, and confidentiality of payroll, human resource files and records.
• Performs periodic audits of Payroll, HR files, and records to ensure all documents are filed appropriately.
• Coordinates special events such as benefits enrollment and 403(b) enrollments.
• Review changes/additions forms for 403(b) and coordinate payroll updates.
• Create all necessary forms for the office using Excel and Word.
• Completes Verification of Employment requests.
• Supporting Payroll and HR Department with day-to-day responsibilities.
• Prepare correspondence via email, MS Word and Adobe PDF.
• Assist recruitment process by tracking status of candidates, scheduling interviews, contacting references, providing employment paperwork to the hired candidates, preparing new hire folders, coordinate pre-onboarding drug screening, and physical exam as needed.
• Contributes to team effort by accomplishing related results as needed.
• All other duties, as assigned.

What This Job Offers

• Education Level: High school or GED
• Number of Employees: 251-500 employees