Payroll/Payables Coordinator

Massachusetts Water Resources Authority•Chelsea, MA

2d•Onsite

About The Position

Are you looking to make a meaningful impact on public health and the environment? Join the MWRA team! We deliver some of the nation's highest-quality drinking water to 3 million residents, restored Boston Harbor, and continue to invest in protecting vital public resources. Be part of a mission-driven organization where your work truly makes a difference-in a safe, inclusive, and supportive environment. Summary: Provides administrative support to Payroll Department for processing payroll transactions in accordance with MWRA policies and procedures. Expedites, audits, processes and maintains invoices vouched for payment on the automated accounts payable and procurement systems, researches vendor inquiries, resolves problems, tracks non-conforming invoices, generates reports and adheres to published processing deadlines and schedules.

Requirements

A two (2) year degree in Accounting, Business Administration or a related field preferred; and
At least three (3) years of experience in payroll/accounts payable or related office activity.
At least one (1) year experience in the use of PC-based systems; or
Any equivalent combination of education or experience.
Must have successfully completed the MIS and professional development-related ACP requirements for this position. If no qualified ACP certified applicant applies for the position, the selected candidate will have 6 months to complete the ACP program.
Demonstrated skills in Microsoft Office products including Word and Excel required.
Demonstrated ability to perform work assignments accurately with minimum supervision.
Excellent communication and interpersonal skills are required.
Ability to adhere to published processing deadlines and schedules.
Basic reading, writing, mathematical and oral communication skills.

Nice To Haves

At least one (1) year experience in a supervisory position is preferred

Responsibilities

Oversees timekeeping and payroll processing and audits data for compliance and accuracy.
Maintains payroll personnel records.
Acts as the on-site Payroll/HR contact and answers employee payroll and benefit questions.
Assists in the dissemination and implementation of administrative policies and procedures.
Handles all routine administrative functions including but not limited to answering telephones, recording internal and external messages, and opening and sorting the mail.
Prepares letters, memos, reports, correspondence and performs other clerical duties including basic bookkeeping and maintaining files.
Assists with the preparation, compilation, collation and disbursement of various reports, projects, etc. as requested.
Adheres to published schedules and deadlines for payment processing.
Processes/generates documents in accordance with chart of accounts, agreement terms and applicable policies and procedures.
Reviews and expedites payable-related information for accuracy and completeness.
Maintains accurate payable documentation/reports as directed.
Researches and resolves vendor/MWRA/system inquiries/discrepancies as requested.
Generates and distributes payment-related tracking or status reports.
Interacts and coordinates with divisional staff.
Performs related duties as required.