Payroll Manager

University of New Orleans-posted 2 months ago
New Orleans, LA
101-250 employees
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The Payroll Manager serves as the institutional lead for all university payroll functions, overseeing end-to-end payroll processing for Academic, Non-Classified Professional, Classified Civil Service, Wage Intermittent, and Student Employees across multiple funding sources and employment classifications. This role ensures compliance with federal and state laws as well as UL System regulations and institutional policies. The Payroll Manager oversees the reconciliation and submission of all required payroll withholdings and employee-authorized deductions, including taxes, retirement, insurance, and garnishments. The Payroll Manager also plays a key role in Workday configurations, payroll accounting, audit response, and cross-departmental collaboration.

  • Manages payroll team to ensure all department outcomes are achieved effectively.
  • Coordinates payroll activities and ensures compliance with established federal, state, system and institutional laws and policies.
  • Acts as the primary point of contact for payroll-related inquiries and discrepancies, collaborating with internal departments and external agencies as needed.
  • Conducts thorough research and communicates resolutions promptly and effectively.
  • Oversee the accurate and timely processing of the bi-weekly and monthly payrolls.
  • Verifies a variety of payroll related data to ensure accurate calculation and accounting of earnings and deductions.
  • Validates and transmits direct deposit and support order ACH files.
  • Reviews the reconciliation and submission of required payroll withholdings for federal and state taxes, retirement contributions, and garnishments as well as employee authorized deductions for Health, life insurance premiums, and supplemental retirement contributions.
  • Processes employee garnishment records, verify the accuracy of deduction calculations, and prepare and submit required earnings data to authorized legal representatives.
  • Responsible for the preparation and filing of federal and state quarterly and annual payroll tax returns (including Form 941, W-2s, L1, L3 and Unemployment wage file), reconciling and validating all submissions.
  • Prepares and submits fiscal year-end payroll data and reports for Board of Regents (BOR) and Other Post-Employment Benefits (OPEB) reporting.
  • Provides additional year-end payroll reports as requested by Internal Audit, the Louisiana Legislative Auditor, and other external agencies.
  • Reviews all costing allocations and initiates payroll accounting adjustments as needed; research and resolve payroll discrepancies in partnership with Cost Center Managers, General Accounting, Sponsored Programs, or other stakeholder units.
  • Maintain Payroll and Time and Leave system configurations and related integrations (e.g., Earnings, Deductions, Holiday Calendars, Period Schedules) in Workday in partnership with IT, HR, Financials, and Student units.
  • Collaborate with IT Analysts to review and test year-end and new-year (calendar and fiscal) payroll updates.
  • Monitor and validate Workday Payroll Compliance Updates.
  • Analyze and test adopted features, functionality, and fixes pushed out by Workday.
  • Coordinate testing efforts with IT, HCM, Benefits, Finance, and other stakeholder units as needed.
  • Provide leadership, training, and guidance to payroll support staff and departmental administrators and Timekeepers.
  • Drive continuous improvement through process enhancements, automation, and policy development.
  • Bachelor’s degree in Accounting, Business Administration, or a related field.
  • Minimum of four years of progressively responsible payroll and accounting experience, including at least three years in a supervisory or management role.
  • Comprehensive knowledge of federal and state regulations governing payroll operations.
  • Proven experience managing payroll in an enterprise ERP or HRIS system (Workday preferred).
  • Proficiency with Microsoft Office applications, including Excel, Word, and Access.
  • Exceptional organizational and time-management skills with the ability to meet strict deadlines.
  • Strong analytical and problem-solving skills with keen attention to detail and accuracy.
  • Excellent communication and leadership abilities, capable of conveying complex payroll information clearly to employees and stakeholders.
  • Demonstrated commitment to customer service, professionalism, and collaborative teamwork.
  • Professional certification such as Certified Payroll Professional (CPP), Certified Public Accountant (CPA), or Certified Public Manager (CPM).
  • Master’s degree in Accounting, Business Administration, or related discipline.
  • Direct experience with Workday Payroll configuration, reporting, and compliance testing.
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