Payroll Manager (Part-Time)

SpyCloud•Austin, TX

54d

About The Position

The Payroll Manager is responsible for owning and executing all payroll operations for SpyCloud's growing, global workforce. This role ensures accurate, compliant, and timely processing of payroll while driving efficiency, accuracy, and continuous improvement in partnership with Finance and HR. You'll serve as SpyCloud's ADP WorkforceNow expert, overseeing system configuration, audits, and reporting, while managing the day-to-day processes that ensure employees are paid correctly and on time. This role combines precision and operational excellence with a forward-thinking mindset to scale payroll infrastructure as the company grows. If you're passionate about accuracy, thrive in a collaborative environment, and enjoy making systems work smarter, not harder, you'll excel here.

Requirements

5+ years of payroll experience, including 3+ years managing global payroll within ADP WorkforceNow and Celergo.
Strong understanding of multi-state & multi-national payroll, tax, and labor laws.
Experience reconciling payroll with accounting and general ledger systems.
High level of accuracy, confidentiality, and attention to detail.
Proven ability to improve payroll operations and implement new systems or automation.
Excellent communication and collaboration skills with HR, Finance, and leadership teams.
Bachelor's degree in Accounting, Finance, Human Resources, or related field (or equivalent work experience).

Nice To Haves

Preferred: Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
Experience integrating ADP WorkforceNow with benefits, HRIS, and accounting systems.
Familiarity with equity compensation (e.g., stock options, Carta).
Payroll experience in a technology or SaaS company.
Global payroll exposure or multi-country processing experience.

Responsibilities

Own full-cycle payroll processing for SpyCloud's global employee base (we operate in dozens of U.S. states, United Kingdom, and Austria), ensuring accuracy, timeliness, and compliance with federal, state, and local regulations.
Process semi-monthly 401k and HSA contributions and resolve any errors that occur.
Responsible for annual payroll, 401(k), and FSA/HSA audits and nondiscrimination testing.
Process off-cycle payroll needs in a timely fashion, in accordance with relevant agreements.
Serve as the primary administrator for ADP WorkforceNow and Celergo, responsible for configuration, reporting, audits, and continuous optimization.
Partner with HR and Finance to ensure accurate employee data, new hires/terminations, compensation changes, deductions, and benefits are reflected in payroll.
Prepare and review payroll reports; reconcile payroll-related general ledger accounts and ensure proper accounting entries.
Audit benefits- & payroll-related invoices, ensuring accuracy with current elections.
Establish payroll in new states, including SUI/SDI/SOS registrations and ADP configuration.
Validate unemployment claims, and respond to state requests as needed.
Partner with our ADP service team to resolve payroll questions, concerns, or issues.
Administer statutory deductions, garnishments, and wage adjustments in accordance with applicable laws.
Management of the Payroll inbox, and ensure a timely response to inbound requests.
Maintain strict adherence to internal controls and participate in regular audits, as needed.
Manage year-end activities including W-2 preparation, reporting, and compliance filings.
Collaborate cross-functionally to design and document payroll processes that scale with company growth.
Monitor and ensure compliance with evolving payroll laws and tax requirements.
Support employee inquiries with professionalism, accuracy, and discretion.
Identify opportunities for automation, process improvement, and data integrity enhancement across HRIS and Finance systems.