Payroll Manager

Soapy Joes Group Inc•Santee, CA

7h•$41 - $53•Onsite

About The Position

Soapy Joe’s is seeking an experienced Payroll Administrator to join our Home Office team. Reporting directly to Human Resources, this role positions Payroll as a key part of our people-first function, supporting employees across the organization each day. The ideal candidate brings hands-on experience managing full-cycle payroll, strong expertise in payroll analysis and auditing, and a demonstrated ability to identify opportunities for improvement. This role is well-suited for someone who enjoys recommending enhancements, driving innovation, and developing or refining standard operating procedures to elevate payroll operations. As Payroll Manager, you will be empowered to take full ownership of the payroll function while partnering with a collaborative, forward-thinking team. Together, we are focused on building sustainable, scalable programs that support Soapy Joe’s continued growth and long-term success.

Requirements

5+ years of experience in payroll and accounting
Paylocity Experience highly preferred
Experience with California payroll, including commission, tips, and bonuses.
High proficiency in Excel using pivot tables, Vlookup, etc.
Experience implementing and optimizing new HRIS systems
Fully cycle payroll experience required
Knowledgeable in employment law, wage and hour law, state and federal taxation requirements, and all applicable annual payroll reporting requirements
Experience utilizing HRIS systems to manage benefits, electronic employee files and forms, self-service options, etc.
Familiarity with submitting CA pay data reporting, BLS reporting, EEO-1 reporting, and unclaimed wage submissions (escheatment's)
Proven track record of building scalable payroll programs and procedures for organizations
This is a full time in office role currently located at our Santee home office (location subject to change)

Nice To Haves

CPP, SHRM CP, PHR certification preferred

Responsibilities

Maintain employee records for accuracy and assist employees in independent upkeep
Ensure accuracy in employee records for ACA and EEO reporting
Develop best practices and continuous improvement initiatives for better utilization of the payroll system
Develop procedures and conduct training to ensure system utilization optimization by end users
Act as company administrator for modules in the system including but not limited to: timekeeping, payroll, employee profile, reporting, general ledger, time off, security settings, org. structure
Act as a backup administrator for all other modules such as benefits, performance management, talent, onboarding and recruiting
Process all payrolls on a semi-monthly schedule
Process all time cards and worksheets to ensure accurate and timely payroll
Establish weekly routines to ensure that timecards are being audited and prepared for payroll in advance of the pay period close
Audit and process all employee status changes
Manage benefit deductions and reconcile to monthly billing from carriers
Calculate and determine payroll liabilities
Resolve payroll discrepancies by analyzing information to discover root cause, implement corrections as needed
Issue manual checks when needed and all termination checks as appropriate
Manage all mergers and acquisitions according with the laws and associated regulations
Provide audits at regular intervals to ensure accuracy and compliance at all times
Audits should include areas such as: timecards / pay / earning codes / deduction codes / time off accruals / benefit feeds / taxes / payroll registers / overtime / billing comparisons / meal breaks / premium pay / commissions / bonuses and other metrics important to the successful operation of payroll
Establish audit procedures and approval processes to provide 2nd and 3rd level approvals prior to running payroll, issuing manual payments or issuing termination checks
Reconcile quarterly tax reports to the GL
Maintain ACA information and process monthly required ACA reporting
Prepare and submit monthly worker’s comp report to insurance carriers
Process payroll journal entries and ensure correct output is fed to GL from the system
Process all year end required audits to prepare for W2’s, ACA reporting, 941 reporting, and other year end tasks as assigned in coordination with the accounting team
Provide reporting and follow through on payroll errors, wage and hour violations, overtime, etc. in a timely manner to necessary managers
Benefits administration and reconciliation
Assist with open enrollment and enrollment of new hires when eligible
Reconcile and audit monthly billing
Maintain EDI feeds to ensure accuracy in carrier systems
Work collaboratively with managers in the field to ensure they and their staff are trained on executing payroll best practices
Develop and provide training as needed for new initiatives, to establish routines and best practices, and to ensure accuracy with the employees and managers as often as is needed
Independently seek out continuous learning opportunities to ensure that the company is well advised of upcoming legal changes, necessary process improvement, and new best practices as it relates to payroll
Build payroll department and strategies as the company continues to grow, acquire and merge