Payroll Manager 16749121

Cherry Bekaert•Lorton, VA

1d•Hybrid

About The Position

Our client is a large, multinational GovCon in the Northern Virginia area is adding a Payroll Manager to their team. This role will oversee the entire payroll function and oversee a staff of 3. It will report into an awesome Director and be hybrid in office 3 days a week. Responsibilities Responsible for the preparation and processing of semi-monthly payroll for a quickly growing company; review and ensure accuracy of approved timesheets for both QinetiQ US employees and subcontractors; track and deduct all garnishments and other special payroll deductions. Able to meet payroll and month end deadlines. Responsible for the coordination efforts between payroll, human resources, and other departments to ensure proper flow and maintenance of employee data (including preparation/distribution of detailed reports, e.g., overtime, leave balances, head count, SCA HW, and retirement contribution reports) Handle the administration of the electronic timekeeping system (Deltek and TimeAde). Setup each employee, valid programs for each employee’s charges, and adherence to FLSA; monitor submissions of approved timesheets, ensure valid data transfers to/from payroll service Establish/maintain employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to APA policy including compliance with federal/state/local regulations. Update ADP with employee tax information, direct deposits, and other employee information. Research, maintain, and understand all State, local and federal withholding taxes, rules and regulations. GCS Employee Master File Setup – Ensure the integrity of the Employee Master File by entering and reviewing the information contained within the module against the Employee Setup Sheets. TimeAde subcontractor Master File setup – Ensure that all subcontractor employees are set up within Timeade and match the GCS database. Participate in the review of payroll with HR and management. Preparation of payroll entry, reconciliation of the pay register to the accounting system. Assist with audits, internal audits and various information requests from customers and other third parties. Provide Accounting analysis and complex reconciliations. Maintain employee and project Concur master file and upload into Concur on a frequent basis for employee travel and expenses. Create Concur Payroll file and upload into ADP for payment. Special Projects – Work on special projects as workloads allow, including incurred cost submissions, rate calculation projects, and others as identified. Other duties as may be assigned.

Requirements

10-15 years in a Payroll Office performing all payroll functions
Three years additional payroll office experience in lieu of Associate's degree
Experience managing a team
Highly skilled at Costpoint and ADP
Working knowledge of integrations
Excellent skills using MS Word, Excel, Access, and Internet Explorer
Strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting system
Ability to maintain confidentiality and exercise extreme discretion
Excellent problem solving/judgment skills, and high level of attention to detail and accuracy
Strong organizational skills, and the ability to work under pressure
Ability to handle and prioritize multiple tasks and meet all deadlines
Excellent communication skills both verbal and written

Responsibilities

Responsible for the preparation and processing of semi-monthly payroll for a quickly growing company
Review and ensure accuracy of approved timesheets for both QinetiQ US employees and subcontractors
Track and deduct all garnishments and other special payroll deductions
Able to meet payroll and month end deadlines
Responsible for the coordination efforts between payroll, human resources, and other departments to ensure proper flow and maintenance of employee data (including preparation/distribution of detailed reports, e.g., overtime, leave balances, head count, SCA HW, and retirement contribution reports)
Handle the administration of the electronic timekeeping system (Deltek and TimeAde)
Setup each employee, valid programs for each employee’s charges, and adherence to FLSA; monitor submissions of approved timesheets, ensure valid data transfers to/from payroll service
Establish/maintain employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to APA policy including compliance with federal/state/local regulations
Update ADP with employee tax information, direct deposits, and other employee information
Research, maintain, and understand all State, local and federal withholding taxes, rules and regulations
GCS Employee Master File Setup – Ensure the integrity of the Employee Master File by entering and reviewing the information contained within the module against the Employee Setup Sheets
TimeAde subcontractor Master File setup – Ensure that all subcontractor employees are set up within Timeade and match the GCS database
Participate in the review of payroll with HR and management
Preparation of payroll entry, reconciliation of the pay register to the accounting system
Assist with audits, internal audits and various information requests from customers and other third parties
Provide Accounting analysis and complex reconciliations
Maintain employee and project Concur master file and upload into Concur on a frequent basis for employee travel and expenses
Create Concur Payroll file and upload into ADP for payment
Special Projects – Work on special projects as workloads allow, including incurred cost submissions, rate calculation projects, and others as identified
Other duties as may be assigned