Payroll Manager

Palacios Marine & Industrial, Inc•Pasadena, TX

About The Position

Palacios Marine & Industrial (PMI) is a leading industrial contractor specializing in delivering safe, high-quality services to clients across multiple industries. Our success is built on the expertise and dedication of our craft workforce, and we are always seeking talented individuals to join our team. The Payroll Manager is responsible for managing end-to-end internal payroll operations for both hourly and salaried employees, including prevailing wage, certified payroll, multi-state payroll, job costing, and compliance with federal and state labor laws as well as working with our current third-party payroll provider to process our weekly payrolls. This role requires strong attention to detail, excellent communication skills, and a solid understanding of payroll processes in the construction industry. Implementing new processes and controls to ensure proper approvals and compliance with policies. In the future, we will be looking to move our payroll fully in-house which will require building a payroll team capable of managing this and ensuring we are compliant with all federal and state payroll filings. This will also require ensuring our ERP is setup properly to use as a source of record for paying employees and filing all required quarterly and annual state and federal filings.

Requirements

Minimum of 3-5 years of payroll experience, preferably within the construction or general contracting industry.
Strong understanding of prevailing wage, certified payroll, and multi-state payroll requirements.
Experience with LCP Tracker is a must
Working knowledge of federal and state tax regulations, wage and hour laws, and labor compliance.
Proficiency with Microsoft Excel and payroll reporting tools.
Exceptional accuracy, organizational skills, and ability to meet deadlines.
Strong communication and interpersonal skills.

Nice To Haves

Payroll experience within the construction and contractor industry
Experience with Foundation Software for Construction
Experience with Paylocity HRIS a third-party payroll provider, job costing, and workers’ comp audits.

Responsibilities

Process weekly payroll for field and office employees, ensuring accuracy and timely disbursement.
Manage certified payroll requirements through LCP Tracker, including Davis-Bacon and state-specific prevailing wage reporting.
Maintain compliance with federal, state, and local labor and payroll regulations.
Oversee timekeeping systems; ensure proper recording of hours, overtime, shift differentials, and job costing.
Review and validate employee classifications, pay rates, and employment status.
Coordinate payroll-related audits, including workers’ comp, certified payroll, and year end processes.
Ensure accurate garnishments, tax withholdings, deductions, and benefits are setup in our internal ERP and in Paylocity.
Collaborate with HR and accounting teams to support onboarding, benefits integration, and financial reporting.
Maintain employee payroll records with confidentiality and accuracy.
Implementing new processes and controls to ensure proper approvals and compliance with policies.
In the future, we will be looking to move our payroll fully in-house which will require building a payroll team capable of managing this and ensuring we are compliant with all federal and state payroll filings. This will also require ensuring our ERP is setup properly to use as a source of record for paying employees and filing all required quarterly and annual state and federal filings.