Payroll Manager

Dental Depot•Oklahoma City, OK

35d

About The Position

The Payroll Manager will oversee and supervise the organizations' payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations.

Requirements

High School Graduate or General Education Degree (GED) required, bachelor's degree highly preferred.
10+ years of payroll experience required
Managerial/supervisory experience required
Efficiently operates assigned computer software and other equipment.
Must have a valid driver’s license, proof of valid vehicle insurance and must have annual Motor Vehicle Record Check, as a condition of employment if employee operates any Company owned vehicles or drives their own personal vehicle for Company business purposes
Adaptability - Ability to adapt to change in the workplace.
Organized - Possessing the trait of being organized or following a systematic method of performing a task.
Customer Oriented - Ability to take care of the customers’ needs while following company procedures.
Working Under Pressure - Ability to complete assigned tasks under stressful situations.
Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards.
Technical Aptitude - Ability to comprehend complex technical topics and specialized information.
Detail Oriented - Ability to pay attention to the minute details of a project or task.
Safety Awareness - Ability to identify and correct conditions that affect employee safety.
Accuracy - Ability to perform work accurately and thoroughly.
Enthusiastic - Ability to bring energy to the performance of a task.
Friendly - Ability to exhibit a cheerful, positive, and optimistic demeanor toward others.
Self-Motivated - Ability to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative.
Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
Active Listening - Ability to actively attend to, convey, and understand the comments and questions of others.
Communication, Oral - Ability to communicate effectively with others using the spoken word.
Initiative - Ability to make decisions or take actions to solve a problem or reach a goal.
Motivation - Ability to inspire oneself and others to reach a goal and/or perform to the best of their ability.
Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.
Energetic - Ability to work at a sustained pace and produce quality work.

Responsibilities

Supervise and coach the Payroll Administrator
Develop systems to process payroll account transactions (e.g. salaries, benefits, garnishments, deductions, taxes and third-party payments)
Coordinate timekeeping and payroll systems
Oversee processing of payroll changes (e.g. new hires, terminations, raises) and system upgrades
Ensure compliance with federal, state (multi-state), and local wage and hour laws (FLSA, state overtime rules, final pay, etc.)
Liaise with auditors and manage payroll tax audits
Collaborate with Human Resources (HR), management, and accounting teams
Maintain accurate records and prepare reports
Resolve issues and answer payroll-related questions
Manage payroll workload to meet operational requirements
Ensure payroll is processed in an accurate, compliant and timely manner
Direct the preparation of payroll related documents
Compile data from payroll sources
Prepare relevant weekly, monthly, quarterly and year-end reports
Prepare and review payroll account reconciliations
Review and improve payroll policies and procedures
Oversee the maintenance of current employee data systems
Ensure all payroll information and records are maintained in accordance with statutory requirements
Support all internal and external audits related to payroll
Interpret new legislation impacting payroll
Oversee end-to-end payroll processing for all employees, including hourly, salaries, exempt, non-exempt, and production-based compensation.
Manage and resolve issues relating to payroll production
Manage payroll for multiple states and legal entities, including varying tax and labor requirements.
Review and approve payroll prior to submission, ensuring accuracy and completeness.
Stay current on payroll related legislation and healthcare specific regulations.
Oversee payroll tax filings, reconciliations, and audits (internal and external)
Manage year end processes including W-2’s, 1095’s, and other required filings in a timely manner.
Develop and maintain payroll SOP’s, controls, and documentation.
Partner with HR on new hires, terminations, compensation changes, benefit deductions, and leave administration.
Collaborate with Finance on payroll accounting, accruals, reconciliations, and budgeting.
Support operations and practice leadership with payroll reporting and insights.
Foster a culture of collaboration, accountability, confidentiality, and continuous improvement.