Payroll Manager

UL Research Institutes • Evanston, IL

90d • $98,562 - $135,523

About The Position

We have an exciting opportunity for a Payroll Manager at UL Research Institutes and UL Standards & Engagement, based in our Evanston, Illinois office. The Payroll Manager is responsible for the oversight and compliance of payroll, payroll taxes, time and attendance, and related systems and processes. This role will ensure accuracy in all aspects of payroll functions for UL Research Institutes (ULRI) and UL Standards & Engagement (ULSE). At UL Research Institutes (ULRI) and UL Standards & Engagement (ULSE), we expand the boundaries of safety science to create a more secure and sustainable world. For more than a century, we have studied the unintended consequences of innovation, designed solutions to mitigate risk, created new safety standards and shared our findings with academia, scientists, manufacturers, and policymakers across industries. We identify critical safety and sustainability issues, asking the tough questions because we believe a safer world begins with knowledge.

Requirements

• Bachelor’s degree in human resources, accounting, finance or related discipline, or equivalent combination of education and experience.
• Minimum 6 years of experience administering payroll processes, with at least 2 years as the primary/lead person on the team.
• Advanced knowledge and understanding of payroll compliance and administration, payroll best practices, federal and state payroll and tax regulations, and legal requirements.
• Demonstrated ability to accurately maintain a payroll system, time and attendance, and HRIS.
• Exceptional process and project management skills.
• Excellent attention to detail and problem-solving skills.
• Sound judgment and ability to handle sensitive information and situations with discretion and confidentiality.
• Excellent written and oral communication skills.
• Strong customer service skills with a focus on employee experience.
• Strong proficiency in MS Office with advanced skills in Excel.

Nice To Haves

• Basic knowledge of employee benefits, practices and procedures.
• Experience processing payroll in Canada and/or other international payrolls.
• Experience in professional services or non-profit organizations.
• Certified Payroll Professional (CPP) certification.
• Experience with Workday.

Responsibilities

• Oversee all aspects of in-house payroll processing for US in accordance with federal, state, and local legislation, corporate policies, and industry best practices.
• Manage and maintain HRIS and employee data relating to payroll including earnings codes, tax locations, wage attachments, garnishments, deductions, and time and attendance system.
• Oversee that all necessary payroll-related government reports and tax filings are performed in compliance with federal, state, and local tax codes.
• Manage International Employer of Record (EOR) and/or payroll vendor(s).
• Lead and manage Senior Payroll & Benefits Specialist to ensure accurate and timely completion of payroll processing.
• Manage 401(k) contributions funding and reconciliation, support annual audits and compliance reporting, including filing Form 5500.
• Stay abreast of changing laws and best practices to inform process improvement and maintenance of systems integration, technology, and legal compliance.
• Collaborate with the finance department and employee benefits team to ensure accurate allocations relating to payroll.
• Establish and maintain employee centric payroll operation that includes development of self-service resources.
• Create and maintain written procedures for all Payroll department functions.
• Provide information, reports, and analysis to management and/or internal audit as requested.
• Contribute to and/or lead other department specific and cross-functional initiatives.

Benefits

• Comprehensive medical, dental, vision, and life insurance plans.
• Generous 401k matching structure of up to 5% of eligible pay.
• Investment of an additional 4% into your retirement saving fund after your first year of continuous employment.
• Paid time off, including vacation, holiday, sick, and volunteer days.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree
• Number of Employees: 51-100 employees